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Time is running out for you to complete the Pipeline and Hazardous Materials Safety Administration (PHMSA) hazardous materials registration. The July 1 due date is right around the corner. Failing to register means you cannot offer or transport hazardous materials in U.S. commerce. You may also face penalties for failing to register.

Now is the time to complete your registration if you’re offering or transporting certain types of hazardous materials. Here’s what you’ll need to know to get your registration completed accurately and on time.

Starting the registration

First, you’ll want to visit the registration site at portal.phmsa.dot.gov. Online registration is ideal because it’s faster than mail (and PHMSA prefers it, too, due to delays associated with the pandemic).

If you do not have a login ID and password, you’ll need to create one in the portal prior to registration. Once your login ID and password is set up, you can register using the online portal.

Registration fees

Be prepared to pay fees upon registering. The fees for the 2022-2023 registration year are:

  • $250 for small businesses and non-profit organizations
  • $2,575 for all other registrations

A $25 processing fee is also charged for each registration form.

Multi-year registrations

You have the option of registering for multiple years, up to three years. When selecting the registration period, simply indicate the appropriate years for the beginning and ending dates of the registration period for which you are registering, for example:

  • The current one year period is from July 1, 2022, through June 30, 2023;
  • A two-year period is from July 1, 2022, through June 30, 2024; and
  • A three-year period is from July 1, 2022, through June 30, 2025.

The annual fee is multiplied by the number of years; for example, the three-year registration for a non-small business is $7,725, plus the $25 processing fee for a total of $7,750.

Recordkeeping requirements

After completing the registration online, your registration certificate will be issued. You can print it right from the portal, which is another great reason to complete the registration online versus through the mail.

If you’re a hazmat transporter, don’t forget to place a copy of the certificate of registration in each truck, truck-tractor, or vehicle you use to transport hazardous materials. Be sure to also inform your drivers about the certificate and where to find it. Failing to have a copy in the vehicle — or failing to provide it to enforcement — is commonly cited in roadside inspections. A copy of your certificate of registration is the simplest way to meet this requirement.

Long term, all registrants are required to keep copies of the registration statement and the certificate of registration for three years at the principal place of business.

What to do if you have changes

If after you’ve registered your company name changes or there’s a change in your principal place of business, you’re required to update the registration within 30 days. Again, you can complete this step online for convenience and accuracy.

Key to remember: Complete your PHMSA registration on time. Use the online portal for timeliness and accuracy.