Always ensure drivers perform a pre-trip inspection

If you invest the time to train your drivers on the importance and how to complete the pre-trip inspection before heading out, they will catch many of the things that can get you in trouble and reduce your chances of being pulled over, saving downtime or an out-of-service violation.

The circle check can also be performed by a person designated by the operator. In that case, the operator becomes accountable for the circle check and the driver may accept or refuse the report.

Remember drivers must always carry a documented pre-trip inspection for the vehicle they’re operating.

Always make sure they’re prepared with the necessary documents

Ensuring your drivers have all their paperwork in order will make the inspection go smoothly. Drivers should keep all applicable documentation up to date, organized, and easily accessible in the cab. Required documents include:

• Driver’s license;
• Supporting documents, such as bills of lading and expense reports;
• Hazmat/dangerous goods documentation if applicable;
• Annual vehicle inspection information;
• Any permit including the International Registration Plan (IRP) cab card, International Fuel Tax Agreement (IFTA) license, etc;
• Electronic logging device (ELD)-related documents;
• Vehicle registration card; and
• Vehicle insurance documents.

Always ensure they know your ELD equipment

Your drivers also need to know how to use whatever ELD equipment is installed in the truck. During a roadside inspection, they will likely be asked to transfer the ELD records to the inspector. Your drivers will also need to know how to certify their RODS as complete and how to annotate them as necessary.

Always keep the vehicle clean

Finally, make it a point that your drivers need to keep the truck clean. A clean truck makes it easier for the inspector to do their job. Keeping the truck clean simply makes it look good in the eyes of the inspector. A clean truck presents your driver as detail-oriented and meticulous, two traits that can help pass inspection.

Key to remember: Helping your drivers be prepared and having a positive, helpful attitude towards the inspector will make a roadside inspection a more pleasant experience, even if the official finds a few infractions.