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['Drug and Alcohol Testing - DOT', 'Risk Management Transportation']
['Drug and alcohol training - Motor Carrier', 'Risk Management - Motor Carrier', 'Designated employer representative (DER) - Motor Carrier', 'Drug and alcohol recordkeeping - Motor Carrier']
2025-02-17T06:00:00Z
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NewsIndustry NewsFleet SafetyRisk Management TransportationRisk Management - Motor CarrierDrug and Alcohol Testing - DOTDrug and alcohol training - Motor CarrierIn-Depth ArticleDesignated employer representative (DER) - Motor CarrierFocus AreaEnglishDrug and alcohol recordkeeping - Motor CarrierTransportationUSA
Rookies and veterans: Take a swing at making your DOT testing program a grand slam
2025-02-17T06:00:00Z
A recent J. J. Keller® poll suggests that most DOT drug and alcohol program managers are relatively new to their role with 60 percent of respondents having three years or less of experience.
Attendees of a recent J. J. Keller-sponsored webcast were asked how long they have been managing DOT drug and alcohol testing programs. The poll showed:
- Over 10 years’ experience: 19%,
- 4-10 years’ experience: 21%,
- 1-3 years’ experience: 20%, and
- Less than a year of experience: 40%.
Even though this survey shows a trend toward more inexperienced program managers, it’s important that both rookies and veterans continue to build knowledge — so their DOT testing programs bat a thousand!
Practice the basics
DOT drug and alcohol testing is a complex topic, even for the most seasoned drug and alcohol program manager. However, there are some overarching themes that apply to everyone in the game. Consider the following tips to help you when you are thrown a curve ball:
- Know your definitions. Applying an incorrect definition to a regulation is one of the greatest obstacles to understanding DOT testing rules (49 CFR Parts 382 and 40). In fact, this concept applies to the Federal Motor Carrier Safety Regulations (FMCSRs) as a whole. Often applicability hinges on a single word.
- Use DOT’s additional resources. The regulations often are vague, even with definitions spread throughout. The Federal Motor Carrier Safety Administration (FMCSA) and Office of Drug and Alcohol Policy & Compliance (ODAPC) realize there’s a lot to absorb, so they:
- Publish interpretative guidance to their regulations;
- Include pertinent details in the front matter (preamble) of their final rules;
- Post frequently asked questions on their websites; and
- Offer outreach documents on a variety of topics.
- Don’t be surprised by gray areas. There are many areas in the regulations that aren’t clarified with additional definitions or interpretations. And some scenarios you experience aren’t addressed anywhere in the regulations. When you’re unable to find an answer using all available resources, you’re left with one option: Contact the agency directly through your state FMCSA office or an email or phone number listed on the federal website. Always document any conversations with FMCSA in case the advice is called into question.
Cover your bases through networking and education
Expanding your subject matter expertise should be a priority no matter the season of your career. Consider learning more about drug and alcohol testing by attending industry events and conferences. These events also offer an opportunity to network and glean from your peers.
Networking is still possible, even if you’re unable to attend live events. Social media offers a great way to stay in touch with others in your field through their posts that offer useful insights, tips, benchmarking, and articles.
And knowledge acquisition isn’t limited to in-person events either. You can stay on top of trends and news through:
- Webcasts
- Online training
- Virtual conferences and seminars
- Trade publications
- Blogs
- Social media posts from industry and enforcement
- Trade association meetings on virtual platforms
Key to remember: Rookies and seasoned veterans in the world of DOT testing have one thing in common. When putting in the practice, they can learn something new every day of their careers and make themselves star players. To let knowledge lapse can result in a big loss (in fines, insurance rates, lawsuits, and business).

NewsIndustry NewsFleet SafetyRisk Management TransportationRisk Management - Motor CarrierDrug and Alcohol Testing - DOTDrug and alcohol training - Motor CarrierIn-Depth ArticleDesignated employer representative (DER) - Motor CarrierFocus AreaEnglishDrug and alcohol recordkeeping - Motor CarrierTransportationUSA
Rookies and veterans: Take a swing at making your DOT testing program a grand slam
2025-02-17T06:00:00Z
['Drug and alcohol training - Motor Carrier', 'Risk Management - Motor Carrier', 'Designated employer representative (DER) - Motor Carrier', 'Drug and alcohol recordkeeping - Motor Carrier']
Written by
Kathy Close
Kathy Close
University of Wisconsin Eau Claire
Compliance Expert at J. J. Keller & Associates, specializing in DOT drug and alcohol testing, driver qualifications, and the CSA (Compliance, Safety, Accountability) enforcement model.
A recent J. J. Keller® poll suggests that most DOT drug and alcohol program managers are relatively new to their role with 60 percent of respondents having three years or less of experience.
Attendees of a recent J. J. Keller-sponsored webcast were asked how long they have been managing DOT drug and alcohol testing programs. The poll showed:
- Over 10 years’ experience: 19%,
- 4-10 years’ experience: 21%,
- 1-3 years’ experience: 20%, and
- Less than a year of experience: 40%.
Even though this survey shows a trend toward more inexperienced program managers, it’s important that both rookies and veterans continue to build knowledge — so their DOT testing programs bat a thousand!
Practice the basics
DOT drug and alcohol testing is a complex topic, even for the most seasoned drug and alcohol program manager. However, there are some overarching themes that apply to everyone in the game. Consider the following tips to help you when you are thrown a curve ball:
- Know your definitions. Applying an incorrect definition to a regulation is one of the greatest obstacles to understanding DOT testing rules (49 CFR Parts 382 and 40). In fact, this concept applies to the Federal Motor Carrier Safety Regulations (FMCSRs) as a whole. Often applicability hinges on a single word.
- Use DOT’s additional resources. The regulations often are vague, even with definitions spread throughout. The Federal Motor Carrier Safety Administration (FMCSA) and Office of Drug and Alcohol Policy & Compliance (ODAPC) realize there’s a lot to absorb, so they:
- Publish interpretative guidance to their regulations;
- Include pertinent details in the front matter (preamble) of their final rules;
- Post frequently asked questions on their websites; and
- Offer outreach documents on a variety of topics.
- Don’t be surprised by gray areas. There are many areas in the regulations that aren’t clarified with additional definitions or interpretations. And some scenarios you experience aren’t addressed anywhere in the regulations. When you’re unable to find an answer using all available resources, you’re left with one option: Contact the agency directly through your state FMCSA office or an email or phone number listed on the federal website. Always document any conversations with FMCSA in case the advice is called into question.
Cover your bases through networking and education
Expanding your subject matter expertise should be a priority no matter the season of your career. Consider learning more about drug and alcohol testing by attending industry events and conferences. These events also offer an opportunity to network and glean from your peers.
Networking is still possible, even if you’re unable to attend live events. Social media offers a great way to stay in touch with others in your field through their posts that offer useful insights, tips, benchmarking, and articles.
And knowledge acquisition isn’t limited to in-person events either. You can stay on top of trends and news through:
- Webcasts
- Online training
- Virtual conferences and seminars
- Trade publications
- Blogs
- Social media posts from industry and enforcement
- Trade association meetings on virtual platforms
Key to remember: Rookies and seasoned veterans in the world of DOT testing have one thing in common. When putting in the practice, they can learn something new every day of their careers and make themselves star players. To let knowledge lapse can result in a big loss (in fines, insurance rates, lawsuits, and business).
See More
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EHS Monthly Round Up - January 2023
In this monthly roundup video, we’ll review the most impactful environmental, safety, and health news.
Hi everyone! Welcome to the monthly roundup video, where we’ll review the most impactful environmental, safety, and health news. First, let’s take a look at what’s happening in safety and health.
If you haven’t already done so, now is the time to post your OSHA 300A Summary. Employers are required to post the Summary in a conspicuous place from February 1st through April 30th.
As required by law, OSHA increased its penalties for inflation in mid-January. Penalties went up 7.7 percent, effective January 17th.
Also in January, OSHA released its long-awaited Fall 2022 regulatory agenda. Along with numerous proposed rules in the works, three major final rules are slated for 2023 – COVID-19 in healthcare, Injury and Illness tracking, and an update to the hazard communication standard.
OSHA recently released two new letters of interpretation, which address exit signs and lockout/tagout. Specifically, OSHA states that the International Standards Organization emergency exit symbol can be located beside the mandatory EXIT text on an existing sign.
The second letter addresses the applicability of lockout/tagout and the maintenance and operations of cathodic protection rectifiers when working on pipelines.
New York’s Warehouse Worker Protection Act was signed into law in December and takes effect in late February. It protects warehouse distribution workers from undisclosed or unlawful work speed quotas and includes protections for workers who fail to meet these quotas.
In 2021, a worker died every 101 minutes from a work-related injury, according to the Bureau of Labor Statistics. A total of 5,190 fatal work injuries was recorded in the U.S. in 2021, an 8.9 percent increase over 2020.
Turning to environmental news, EPA automatically added nine per- and polyfluoroalkyl substances, or PFAS, to the Toxics Release Inventory, or TRI, list. Four PFAS were added since they are no longer claimed as confidential business information.
EPA released its Fall 2022 regulatory agenda in early January. Included are major regulations impacting the National Ambient Air Quality Standards, waters of the United States, and modifications to the Risk Management Program under the Clean Air Act.
There are also a number of rules related to the National Emission Standards for Hazardous Air Pollutants in various rule stages.
And finally, beginning with model year 2027, heavy-duty trucks will be required to meet clean air standards that are 80 percent more stringent than current requirements.
EPA says this final rule is aimed at reducing smog- and soot-forming emissions, increasing the life of governed vehicles by up to 250 percent, and increasing emissions warranty periods up to 450 percent.
Thanks for tuning in to the monthly news roundup!
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2026-10-14T05:00:00Z
EPA proposes additional TCE compliance delays
On October 14, 2026, EPA published a proposed rule to extend additional compliance dates for the trichloroethylene (TCE) risk management rule finalized in 2024 (2024 TCE final rule) under the Toxic Substances Control Act (TSCA). If finalized, the rule would delay compliance deadlines for certain chemical processors and refrigerant manufacturers.
Who’s impacted?
The 2024 TCE final rule applies to entities that manufacture (including import), process, distribute in commerce, use, or dispose of TCE or TCE-containing products.
The proposed rule specifically affects:
- Chemical processors;
- Manufacturers, processors, and distributors subject to downstream notification requirements; and
- Refrigerant manufacturers that process TCE to make HFC-134a.
What are the proposed changes?
For chemical processors, EPA proposes to move the prohibition compliance dates from December 18, 2026, to December 31, 2027, for:
- Processing TCE as a reactant/intermediate;
- Processing TCE for the industrial and commercial use of TCE as a processing aid in as well as the industrial and commercial use of TCE as a processing aid in:
- Process solvent used in battery manufacturing;
- Process solvent used in polymer fiber spinning, fluoroelastomer manufacturing, and Alcantara manufacturing;
- Extraction solvent used in caprolactam manufacturing; and
- Precipitant used in beta-cyclodextrin manufacturing.
- Disposing of TCE through wastewater from such processing and uses to industrial pretreatment, industrial treatment, or publicly owned treatment works.
For manufacturers, processors, and distributors in commerce, the proposed rule amends the compliance date for downstream notifications and the text required to be in the Safety Data Sheets (SDSs) to reflect the new prohibition compliance dates. EPA would require affected manufacturers, processors, and distributors to update the SDSs with the new text 30 days after the publication date of a final rule.
For refrigerant manufacturers, EPA proposes extending the first phaseout reduction of processing TCE as an intermediate to manufacture HFC-134a. The 2024 TCE final rule requires manufacturers to reduce the annual amount of TCE feedstock they use to no greater than 75 percent of their baseline by June 7, 2027. This proposed rule would push the compliance date to December 31, 2027.
Key to remember: EPA proposes extending the TCE prohibition compliance deadline for certain chemical processors and the TCE feedstock phasedown date for specific refrigerant manufacturers.
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2026-10-14T05:00:00Z
EPA further delays 2025 GHGRP submissions
EPA published an interim final rule on October 14, 2026, further extending the submission deadline for the reporting year (RY) 2025 annual greenhouse gas (GHG) report from October 30, 2026, to March 10, 2027.
Who’s impacted?
The final rule applies to facilities subject to the GHG Reporting Program (GHGRP) at 40 CFR Part 98. Generally, three types of entities must report:
- Large industrial sources of GHG emissions that directly emit 25,000 or more metric tons of carbon dioxide equivalent (CO2e) per year;
- Fuel and industrial gas suppliers whose products would result in 25,000 or more metric tons of CO2e of GHG emissions per year if combusted, released, or oxidized; and
- CO2 injection facilities that inject any amount of CO2 into the subsurface.
What’s the new deadline?
The interim final rule pushes the submission deadline for the RY 2025 GHG report from October 30, 2026, to March 10, 2027. The delay applies only to the RY 2025 GHG report.
Rule refresher
The GHGRP requirements are based on source categories in the subparts of Part 98. Facilities must report GHG emissions from the previous calendar year for all applicable source categories, using specific methods (detailed in the regulations) to calculate GHG emissions.
Facilities submit the annual GHG report to EPA using the electronic Greenhouse Gas Reporting Tool (e-GGRT).
Key to remember: EPA's interim final rule extends the submission deadline for the 2025 annual GHG report to March 10, 2027.
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2026-10-13T05:00:00Z
EPA delays CWA hazardous substances FRPs by 3 years
EPA issued a final rule on October 13, 2026, extending the compliance date to submit Facility Response Plans (FRPs) for worst-case discharges of Clean Water Act (CWA) hazardous substances by 3 years.
Effective December 14, 2026, the final rule also removes provisions related to climate change and environmental justice.
Who’s impacted?
The extension affects facilities subject to the FRP requirements of 40 CFR Part 118. These include onshore non-transportation-related facilities that:
- Could be reasonably expected to cause substantial harm to the environment by discharging a CWA hazardous substance (117.3) into or on the navigable waters, adjoining shorelines, or exclusive economic zone; and
- Meet the applicability criteria listed at 118.3.
What are the changes?
The agency moved the deadline from June 1, 2027, to June 1, 2030, providing regulated facilities additional time to prepare and submit their CWA hazardous substances FRPs to EPA. Covered entities must also submit a Substantial Harm Certification Form (Appendix A to Part 118) with the FRP.
| Type of facility | FRP submission deadline |
|---|---|
| Existing facility (in operation by November 30, 2029) | June 1, 2030 |
| Newly regulated facility (meets applicability criteria after November 30, 2029) | Within 6 months of meeting applicability criteria |
| Newly constructed facility* (starts operations after June 1, 2030) | Before starting operations |
| Facility with planned event/change* (occurs after June 1, 2030) | Before changed part of facility starts operations |
| Facility with unplanned event/change (occurs after June 1, 2030) | Within 6 months of event/change |
* If changes occur during startup, facilities must submit adjustments to the FRP after a 60-day operational trial period.
EPA also removed the following factors considered during the substantial harm determination:
- Enhancing resilience to climate change as a passive mitigation measure or system,
- Possible vulnerability to adverse weather conditions caused by climate change, and
- Potential adverse impacts to communities with environmental justice concerns.
Further, the agency removed requirements to include the impacts of climate change and the impacts on communities with environmental justice concerns in the hazard evaluation.
Key to remember: EPA extended the compliance deadline to June 1, 2030, for entities to submit Facility Response Plans for worst-case discharges of CWA hazardous substances.
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EHS Monthly Round Up - September 2026
In this September 2026 roundup video, we'll review the most impactful environmental, health, and safety news.
Hi everyone! Welcome to the monthly news roundup video, where we’ll review the most impactful environmental health and safety news. Let’s take a look at what happened over the past month.
For the 16th consecutive year, fall protection for construction topped OSHA’s list of most frequently cited standards. Preliminary inspection data for fiscal year 2026 show that OSHA recorded just over 4,000 fall protection construction violations, down from nearly 6,000 in FY 2025. The standards rounding out the Top 10 list remain unchanged from previous years, though some rankings have shifted.
The next HazCom compliance deadline is coming up on November 20. Employers who purchase substances that are aerosols, desensitized explosives, and flammable gases will receive – or may already have received – revised safety data sheets and see updated labels with their shipments. In addition, all employers must, as necessary, update any alternative workplace labeling, update their HazCom training program, and provide additional employee training for any newly identified hazards. Employers also must retain any new SDSs they receive.
California's Occupational Safety and Health Standards Board released a revised discussion draft of its proposed workplace violence prevention rule for general industry. The draft better defines employer responsibilities under the state’s workplace violence prevention law.
Turning to environmental news, EPA repealed the majority of the greenhouse gas emission standards established by the 2024 Carbon Pollution Standards for fossil fuel-fired power plants. The agency also proposes to remove the remaining GHG emission requirements for these plants.
And finally, EPA extended the Renewable Fuel Standard compliance deadline from September 1 to October 1. The extension gave parties more time to assess the impact of EPA’s small refinery exemption decisions and adjust their strategies before completing their 2025 reporting obligations.
Thanks for tuning in to the monthly news roundup. We’ll see you next month!
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EHS Monthly Round Up - October 2024
In this October 2024 roundup video, we'll review the most impactful environmental, health, and safety news.
Hi everyone! Welcome to the monthly news roundup video, where we’ll review the most impactful environmental, health, and safety news. Please view the content links in the transcript for more information about the topics I’ll be covering today. Let’s get started!
A Government Accountability Office report says OSHA can do more to protect warehouse and delivery workers from ergonomic injuries. The report recommends several steps for OSHA to consider, including ensuring compliance officers can easily obtain data on when musculoskeletal disorders occurred.
OSHA updated its inspection guidance for animal slaughtering and processing industries. Inspections will focus on several hazards, including sanitation, ergonomics, and machine guarding. Among other changes, compliance officers will conduct inspections during off-shift times and identify workplace activities that impact employees most at risk such as temporary employees.
OSHA urges workers involved in hurricane cleanup and recovery efforts to be mindful of hazards, especially those associated with restoring electricity, removing debris, and trimming trees. Proper training, experience, and familiarity with related equipment helps ensure worker safety.
And finally, turning to environmental news, EPA extended the 2024 Chemical Data Reporting deadline to November 22 due to technical difficulties with its electronic reporting tool. The 2024 report covers activities that occurred between calendar years 2020 and 2023.
Thanks for tuning in to the monthly news roundup. We’ll see you next month!
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EHS Monthly Round Up - May 2023
In this monthly roundup video, we'll review the most impactful environmental, safety, and health news.
Hi everyone! Welcome to the monthly news roundup video, where we’ll review the most impactful environmental, health, and safety news. Please view the content links in the transcript to take a deeper dive into the topics I’ll be covering today. With that said, let’s get started!
First, let’s take a look at what’s happening in safety and health. The week of May 1 marked the 10th annual Stand-Down to Prevent Falls in Construction. Employers were encouraged to have safety talks or demonstrations on the use of fall protection.
A new National Emphasis Program on fall prevention covers all industries, with a focus on construction and specific general industry activities. It took effect May 1; however, programmed inspections will begin after a 90-day outreach period.
With the start of lawn-care season, a recent OSHA case highlights some of the risks involved. The Agency found a lawn service contractor operating in Kentucky ignored safety requirements to save time.
A forklift operator suffered fatal injuries after falling into a recycling baler while trying to remove a jam. Investigators found a lack of training and communication were contributing factors.
In response to larger, more frequent wildfires, the state of Washington has proposed permanent wildfire smoke rules. They include year-round requirements for employers that will be in effect whenever there’s a risk that workers will be exposed to wildfire smoke.
And finally, turning to environmental news, EPA finalized changes to the new source performance standards for Automobile and Light Duty Truck Surface Coating Operations. The rule adds more emissions requirements for such operations.
Thanks for tuning in to the monthly news roundup. We’ll see you next month!
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EHS Monthly Round Up - January 2024
In this monthly video, we'll review the most impactful environmental, health, and safety news.
Hi everyone! Welcome to the monthly news roundup video, where we’ll go over the most impactful environmental, health, and safety news. Please view the content links in the transcript for more information about the topics I’ll be covering today. Let’s get started!
Effective January 15, OSHA penalties increased 3.2 percent for inflation. Most penalties increased to $16,131. Willful and serious violations, however, increased to $161,323.
Construction workers aged 45 and older suffer more severe injuries and higher associated costs than other age groups. Most injuries are due to slips, trips, and falls.
Washington State updated its process safety management rules to better protect workers in petroleum refineries from the hazards of volatile chemicals. The rules take effect December 27, 2024.
Bloodborne pathogens topped the list of OSHA violations for the healthcare industry in 2023. Hazard Communication was the second most cited standard, followed by respiratory protection.
OSHA Region 2 launched a regional emphasis program that targets tree trimming, tree removal, and land clearing operations. Region 2 includes New York, New Jersey, Puerto Rico, and the U.S. Virgin Islands.
EPA continues to strengthen its regulation of per- and polyfluoroalkyl — or PFAS — substances. A new rule prevents facilities from using any of the 300+ inactive PFAS before EPA conducts a risk determination and, if necessary, regulates the activity.
Thanks for tuning in to the monthly news roundup. We’ll see you next month!
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EHS Monthly Round Up - May 2025
In this May 2025 roundup video, we'll review the most impactful environmental health and safety news.
Hi everyone! Welcome to the monthly news roundup video, where we’ll review the most impactful environmental health and safety news. Let's take a look at what happened over the last month!
OSHA will host an informal public hearing on its proposed Heat Injury and Illness Prevention rule on June 16. Information about the proposed rule and instructions on how to watch the hearing can be found on OSHA’s website.
OSHA’s National Safety Stand-Down to Prevent Falls in Construction event, held the week of May 5, raised awareness of fall hazards in an effort to help prevent injuries and fatalities. Slips, trips, and falls were the leading cause of death in the construction industry in 2023, accounting for 421 fatalities.
After concluding its investigation of a California chemical facility fire, the Chemical Safety and Hazard Investigation Board is calling for improved heater safeguards to prevent similar incidents. The fire was caused by an overheated refinery furnace. The Board also made several safety recommendations for chemical facilities.
Following a number of recent fall incidents, the Mine Safety and Health Administration issued a safety alert advising miners to use fall protection. The most recent incident occurred when a miner fell from the deck of a bulldozer.
Turning to environmental news, EPA further delayed the PFAS manufacturing report submission period. The date was moved from July 11, 2025, to April 13, 2026. This is a one-time reporting requirement for manufacturers of per- and polyfluoroalkyl, or PFAS, substances.
Thanks for tuning in to the monthly news roundup. We’ll see you next month!
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EHS Monthly Round Up - December 2024
In this December 2024 roundup video, we’ll review the most impactful environmental, health, and safety news.
Hi everyone! Welcome to the monthly news roundup video, where we’ll review the most impactful environmental, health, and safety news. Please view the content links in the transcript for more information about the topics I’ll be covering today. Let’s get started!
OSHA’s personal protective equipment in construction final rule takes effect January 13. Employers must ensure PPE is of safe design and construction for the work to be performed and properly fits employees.
OSHA extended the comment deadline to January 14 for its proposed heat illness prevention rule. This gives stakeholders two more weeks to review the proposal and comment on it. An informal public hearing on the rule is scheduled for June 16.
OSHA released its Fall 2024 regulatory agenda on December 13. Many final and proposed rulemakings have been pushed into the first half of 2025, and a few have been bumped into the third quarter of the year.
OSHA updated its arc flash guidance for employees working on energized electrical equipment. Arc flash incidents can ignite clothing, cause structural fires, and cause severe or fatal burns. The guidance covers protecting employees from arc flash hazards, common electrical work myths, establishing boundaries around arc flash hazards, and being aware of arc flash hazards.
Warehouse, delivery, and retail workers are at increased risk for injuries and illnesses during the holidays due to higher volumes of work to meet consumer demand. OSHA reminds employers to protect workers by ensuring they’re trained to recognize and prevent hazards.
And finally, turning to environmental news, EPA released its Fall 2024 regulatory agenda on December 13. It includes projected publication dates for several final and proposed rules that may impact industry compliance with air, land, and water regulations.
Thanks for tuning in to the monthly news roundup. We’ll see you next month!
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EHS Monthly Round Up - April 2025
In this April 2025 roundup video, we'll review the most impactful environmental health and safety news.
Hi everyone! Welcome to the monthly news roundup video, where we’ll review the most impactful environmental health and safety news. Let’s take a look at what’s happened over the last month!
On April 17, OSHA released 2024 injury and illness data. This includes information from more than 370,000 establishments that submitted Form 300A, as well as partial data from more than 732,000 Form 300 and Form 301 records. OSHA provides public access to the data in an effort to identify unsafe conditions and workplace hazards that may lead to occupational injuries and illnesses.
This year’s National Stand-Down to Prevent Struck-by Incidents took place the week of April 21. Struck-by incidents are the second leading cause of death among construction workers and the leading cause of nonfatal injuries in the construction industry. The stand-down emphasized the importance of training and prevention on worksites.
A safety alert from the Mine Safety and Health Administration urges the mining community to implement effective safety and health programs, with a focus on identifying and eliminating health and safety hazards. The alert was issued due to a high number of mining fatalities in the first quarter of 2025.
The Mine Safety and Health Administration temporarily paused its silica enforcement for coal mine operators until August 18, four months from its original compliance date of April 14. Under the agency’s silica rule, mine operators must update their respiratory protection programs. This may require them to obtain additional respirators and sampling devices. The agency says this four-month pause provides time for operators to come into compliance.
And finally, turning to environmental news, EPA updated the process for making data corrections to hazardous waste manifests. Waste handlers must correct errors on the manifest within 30 days of a request from EPA or a state agency. They also must submit corrections electronically.
And finally, EPA streamlined its pesticide registration process. The agency updated its MyPest app and made policy changes regarding how to submit two of its registration forms.
Thanks for tuning in to the monthly news roundup. We’ll see you next month!
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EHS Monthly Round Up - August 2023
In this monthly roundup video, we'll review the most impactful environmental, health, and safety news.
Hi everyone! Welcome to the monthly news roundup video, where we'll review the most impactful environmental, health, and safety news. Please view the content links in the transcript to take a deeper dive into the topics I'll be covering today. With that said, let's get started!
In response to soaring temperatures across the country, OSHA issued a heat hazard alert reminding employers of their obligation to protect workers against heat illness. OSHA also ramped up enforcement activities in high-risk industries like construction and agriculture.
OSHA's annual Safe and Sound Week was held the week of August 7. It highlighted the importance of workplace safety and health programs. This year's focus was on mental health and well-being.
OSHA wants to know how you use your safety and health program to ensure a positive workplace safety culture. The agency has drawn up questions related to work safety values, safety messaging, and more, and will use your feedback to develop educational materials. November 30 is the deadline for comments.
Though the current hurricane season has been relatively quiet, it's important to be prepared as the height of the season approaches. Both OSHA and NIOSH have provided resources to help emergency responders, recovery workers, and employers prepare in advance for anticipated weather disasters.
Workplace deaths due to unintentional overdoses of fentanyl and methamphetamine continue to rise. In 2021, there were 464 such fatalities, a 19.6 percent increase over 2020.
And finally, turning to environmental news, receiving facilities will see increased user fees for the e-Manifest system in fiscal years 2024 and 2025. EPA sets these user fees based on how the manifest is submitted and processing costs for each manifest type. Using fully electronic waste manifests will cost significantly less.
Thanks for tuning in to the monthly news roundup. We'll see you next month!
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EHS Monthly Round Up - February 2025
In this February 2025 roundup video, we'll review the most impactful environmental health and safety news.
Hi everyone! Welcome to the monthly news roundup video, where we’ll review the most impactful environmental health and safety news. There’s a lot going on, so let’s get started!
Under a new Executive Order, federal agencies must eliminate 10 regulations for each new one they introduce. This applies to all new rules, regulations, or guidance issued by government agencies such as the Department of Labor, which includes OSHA, and the Environmental Protection Agency.
A new OSHA fact sheet outlines employee rights and protections when filing a whistleblower complaint. Employers may not retaliate against employees who exercise their rights under the Occupational Safety and Health Act.
OSHA will not cite employers for COVID-19 recordkeeping violations under its Healthcare Emergency Temporary Standard. These regulations are specific to healthcare settings. The provisions remain in effect, but until further notice, OSHA will not enforce them.
New guidance from the National Institute for Occupational Safety and Health recommends that employers use individual, quantitative fit-testing for hearing protection. This helps evaluate how well workers’ hearing protection reduces noise levels and ensures a proper fit.
And finally, turning to environmental news, states across the country continue to consider and implement regulations related to PFAS. These “forever chemicals” are long-lasting chemicals that may pose risks to human and environmental health. A recent study anticipates that more than half of the states in the U.S. are likely to consider PFAS-related policies this year.
Thanks for tuning in to the monthly news roundup. We’ll see you next month!
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EHS Monthly Round Up - December 2025
In this December 2025 roundup video, we'll review the most impactful environmental health and safety news.
Hi everyone! Welcome to the monthly news roundup video, where we’ll review the most impactful environmental health and safety news. Let’s take a look at what happened over the last month.
In fiscal year 2025, the top three violations for non-construction small employers, those with under 100 employees, were hazard communication, respiratory protection, and powered industrial trucks. Three industries dominated these violations: fabricated metal product manufacturing, repair and maintenance, and non-metallic mineral product manufacturing.
OSHA issued several new letters of interpretation on a variety of workplace topics, including permit required confined spaces, recordkeeping, and powered industrial trucks. Letters of interpretation help ensure the consistent application of federal workplace safety and health standards, and provide regulatory clarification to employers, workers, and safety professionals.
California’s STOP Act took effect January 1. The law targets the state’s fabricated stone industry. It prohibits dry cutting of stone countertops, mandates employee training, and classifies silicosis and silica-related lung cancer from artificial stone as a serious injury or illness.
As of January 1, Washington state requires tower crane permits for all construction work involving tower crane operation, assembly, disassembly, and reconfiguration. Before issuing permits, Washington Department of Labor and Industries will conduct safety conferences to ensure all parties understand the safety requirements and related responsibilities.
Turning to environmental news, EPA issued compliance deadline extensions for certain emissions standards. The delays affect the New Source Performance Standards for crude oil and natural gas facilities and the emissions guidelines for such facilities. Compliance timelines have been pushed into mid- to late-2026 and early 2027.
And finally, although EPA has been deregulating or loosening some environmental requirements, there are still some standards being tightened. These include renewable fuel standards, stormwater management, and PFAS disclosure. Changes to these requirements will reshape compliance obligations for U.S. companies in 2026, and reflect a trend toward increased transparency and environmental accountability.
Thanks for tuning in to the monthly news roundup. We’ll see you next month!
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EHS Monthly Round Up - July 2025
In this July 2025 roundup video, we’ll review the most impactful environmental, safety, and health news.
Hi everyone! Welcome to the monthly news roundup video, where we’ll review the most impactful environmental health and safety news. Let’s take a look at what’s happened in the past month!
In response to Executive Orders calling for deregulation efforts, on July 1 OSHA issued one final rule and 25 proposed rules. The proposed rules cover a variety of topics, including respiratory protection, construction illumination, safety color codes for signs, and the General Duty Clause. Stakeholders have until September 2 to comment on them. The final rule took effect July 1 and makes changes to the rules of procedure for promulgating, modifying, and revoking standards applicable to construction work.
OSHA updated its penalty guidance for small employers, impacting businesses with 25 or fewer employees. This includes reduced penalties of up to 70 percent in certain circumstances. These changes took effect July 14.
Effective July 1, California OSHA extended its safety and health laws to protect domestic workers, such as house cleaners, caregivers, and gardeners. The laws apply to businesses that employ both temporary and permanent domestic service workers.
OSHA’s Safe + Sound Week is scheduled for August 11-17 and focuses on emergency preparedness and response. Businesses of all sizes are encouraged to participate by conducting safety stand-downs, evacuation drills, or other activities that help highlight the importance of safety and health programs. More information and resources can be found on OSHA’s website.
And finally, turning to environmental news, EPA issued a final rule that offers coal combustion facilities an alternative option to comply with the Facility Evaluation Report. It also adjusts the compliance timelines for regulations related to coal combustion residuals management units. In addition, EPA issued a proposed rule requesting public feedback on further delaying the Facility Evaluation Report.
Thanks for tuning in to the monthly news roundup. We’ll see you next month!
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EHS Monthly Round Up - March 2025
In this March 2025 roundup video, we'll review the most impactful environmental health and safety news.
Hi everyone! Welcome to the monthly news roundup video, where we’ll review the most impactful environmental health and safety news. Let’s get started!
Ladders were the cause of over 22,000 workplace injuries and 161 deaths in 2020. Each March, the American Ladder Institute promotes ladder safety awareness with the goal of reducing ladder-related injuries and fatalities. Every Step Matters was the theme of this year’s National Ladder Safety Month.
Stand Up 4 Grain Safety Week kicked off on March 24. This annual event brings attention to preventable grain handling hazards and promotes safety in this high-hazard industry.
Federal agencies must review their regulations and report back to the White House by April 20. The priority is on “significant” rules, generally considered to be those with an annual effect on the economy of 100 million dollars or more. Once the regulations have been identified, the Office of Management and Budget and the Department of Government Efficiency will work with agency leaders to create a plan for rescinding or modifying the regulations and begin winding down their enforcement.
A highwall fatality at a surface mine prompted the Mine Safety and Health Administration to issue a safety alert. It outlines what miners should do to prevent similar incidents, including looking for hazards such as loose rocks and overhangs before beginning work.
The American Society of Safety Professionals revised its construction training standard. It outlines training requirements for new hires in construction and demolition operations, site procedures, regulatory compliance, and more.
And finally, turning to environmental news, EPA will reconsider a number of major rulemakings that may impact a variety of industries. This is in response to an executive order that federal agencies review their regulations. Among the rules under consideration include those related to clean power, oil and gas emission limits, greenhouse gas reporting, and risk management.
EPA’s Waste Emissions Charge on petroleum and natural gas facilities with high methane emissions is no longer in effect. The rule initially took effect in January and was then disapproved by Congress on March 14.
Thanks for tuning in to the monthly news roundup. We’ll see you next month!
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EHS Monthly Roundup - March 2023
This monthly video spotlights EHS news highlights from March 2023.
Hi everyone! Welcome to the monthly news roundup video, where we’ll review the most impactful environmental, health, and safety news. Please view the content links in the transcript to take a deeper dive into the topics I’ll be covering today. With that said, let’s get started!
First, let’s take a look at what’s happening in safety and health. OSHA revised its combustible dust national emphasis program. It adds several industries with a higher likelihood of having combustible dust hazards.
California’s Safety and Health Appeals Board says drinking water must be “as close as practicable” to outdoor employees.
The Pipeline and Hazardous Materials Safety Administration says that some forklift operators may be considered hazmat employees. If operators handle hazmat cargo, such as moving it from the truck to an aircraft, they need hazmat training.
OSHA posted a letter of interpretation that answers hazard communication questions related to lithium batteries. The agency says workers may be exposed to hazards during storage, handling, and maintenance activities.
Stand Up 4 Grain Safety Week was held the week of March 27. Employers were encouraged to hold toolbox talks or safety demonstrations related to grain handling and storage.
Turning to environmental news, EPA issued significant new use rules for chemical substances that were the subject of premanufacture notices. This change brings added reporting and recordkeeping.
Thanks for tuning in to the monthly news roundup. We’ll see you next month!
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EHS Monthly Round Up - September 2024
In this September 2024 video, we'll review the most impactful environmental, health, and safety news.
Hi everyone! Welcome to the monthly news roundup video, where we’ll review the most impactful environmental, health, and safety news. Please view the content links in the transcript for more information about the topics I’ll be covering today. Let’s get started!
OSHA published its proposed heat illness rule on August 30. It applies to both indoor and outdoor work in general industry, construction, agriculture, and maritime. Comments on the proposal will be accepted until December 30. OSHA encourages both employers and workers to submit comments.
Fall protection for construction remained number one on OSHA’s list of Top 10 violations for the 14th year in a row. There was little movement among the other Top 10 entries, with Hazard Communication at number 2 and ladders at number 3.
OSHA may exclude volunteer emergency response organizations from its proposed emergency response rule. During the rule’s public comment period, the agency received numerous comments that raised serious economic feasibility concerns.
During its silica enforcement inspections, OSHA also found violations of the hazard communication, respiratory protection, and noise standards. Over 200 companies were targeted as part of the agency’s respirable crystalline silica emphasis program.
Employers can view workplace injury and illness trends using OSHA’s Severe Injury Report dashboard. This new online tool allows users to search the agency’s severe injury report database. Severe injuries and illnesses are those that result in inpatient hospitalization, amputation, or loss of an eye.
And finally, turning to environmental news, an EPA final rule impacts facilities that reclassify from major to area source status under the National Emission Standards for Hazardous Air Pollutants program. These facilities must continue to meet the major source emission standards for seven hazardous air pollutants.
Thanks for tuning in to the monthly news roundup. We’ll see you next month!
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EHS Monthly Round Up - October 2025
In this October 2025 roundup video, we'll review the most impactful environmental health and safety news.
Hi everyone! Welcome to the monthly news roundup video, where we’ll review the most impactful environmental health and safety news. Let’s take a look at what happened in the last month!
On October 7th, David Keeling was confirmed by the Senate as OSHA’s new Assistant Secretary of Labor. During his confirmation hearing, Keeling stated that “nothing is more beneficial than collaboration between employers and employees” and shared his three main goals for the agency. These are modernization in regulatory oversight and rulemaking, expanding OSHA’s cooperation and collaboration efforts, and transforming OSHA’s enforcement.
In a landmark opinion, an appeals court offers a framework to revive federal rulemakings, such as OSHA’s Ergonomics Program rule. The rule was previously struck down by the Congressional Review Act in 2001. The latest court decision loosens the grip that the Act has had for almost 25 years. This makes it feasible for agencies like OSHA, EPA, and others to give long-gone rules a second chance. It gives OSHA a path to publish a narrow or different ergonomics rule in the future.
OSHA quietly archived a memo from 2024 that had suggested its enforcement offices may refrain from grouping violations where those offenses are separate and distinct. In some cases, ungrouping raises the total penalty for an inspection. An OSHA spokesperson said the memo was determined to be unnecessary since agency policy in its Field Operations Manual provides clear guidance to OSHA field staff on when citation item grouping may be considered.
The NFPA’s Fire Prevention Week kicked off October 5th with a theme of lithium-ion battery safety in the home. Reports of fires and explosions involving lithium-ion batteries have been on the rise. NFPA provides information and guidance on how to safely use, handle, and recycle them.
And finally, turning to environmental news, the California Air Resources Board submitted comments opposing EPA’s proposal to overturn its 2009 Endangerment Finding. The Endangerment Finding has guided federal actions to address greenhouse gas pollution. CARB’s comments note that EPA’s proposal ignores more than 15 years of its own research and regulations and emphasizes that the agency is obligated to address greenhouse gas emissions and adopt strong standards to reduce them. EPA received over 15 thousand comments on its proposal.
Thanks for tuning in to the monthly news roundup. We’ll see you next month!
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EHS Monthly Roundup - February 2023
This monthly video spotlights EHS news highlights from February 2023.
Hi everyone! Welcome to the monthly roundup video, where we’ll review the most impactful environmental, safety, and health news.
First, let’s take a look at what’s happening in safety and health. Machine guarding and hazard communication topped OSHA’s list of most frequently cited serious violations in fiscal year 2022. Over 1,300 citations were issued for machine guarding and over 1,800 were issued for HazCom.
Effective March 26, OSHA will cite certain types of violations as “instance-by-instance” citations, when inspectors identify high-gravity, serious violations specific to the following: falls, trenching, machine guarding, respiratory protection, permit required confined space, and lockout/tagout, as well as other-than-serious violations specific to recordkeeping.
California’s COVID-19 prevention non-emergency regulations, which require employers to protect workers from the hazards related to COVID-19, took effect February 3, and will remain in effect for two years.
A new OSHA fact sheet outlines measures to protect shipyard employees from the physical hazards of confined spaces. In the maritime sector, physical hazards in confined spaces can increase a worker’s risk of injury.
OSHA says it will withdraw its proposal to revoke Arizona’s State Plan. The state has taken measures to remain compliant with federal OSHA. However, OSHA continues to work closely with Arizona to address other state-plan concerns that weren’t part of its original withdrawal proposal.
And turning to environmental news, EPA issued a rule that finalizes first-time standards for inorganic hazardous air pollutants in miscellaneous coating manufacturing that will limit emissions and require effective controls. Final amendments include provisions for inorganic hazardous air pollutant standards for process vessels. The rule took effect February 22.
Thanks for tuning in to the monthly news roundup. We'll see you next month!
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EHS Monthly Round Up - September 2026
In this September 2026 roundup video, we'll review the most impactful environmental, health, and safety news.
Hi everyone! Welcome to the monthly news roundup video, where we’ll review the most impactful environmental health and safety news. Let’s take a look at what happened over the past month.
For the 16th consecutive year, fall protection for construction topped OSHA’s list of most frequently cited standards. Preliminary inspection data for fiscal year 2026 show that OSHA recorded just over 4,000 fall protection construction violations, down from nearly 6,000 in FY 2025. The standards rounding out the Top 10 list remain unchanged from previous years, though some rankings have shifted.
The next HazCom compliance deadline is coming up on November 20. Employers who purchase substances that are aerosols, desensitized explosives, and flammable gases will receive – or may already have received – revised safety data sheets and see updated labels with their shipments. In addition, all employers must, as necessary, update any alternative workplace labeling, update their HazCom training program, and provide additional employee training for any newly identified hazards. Employers also must retain any new SDSs they receive.
California's Occupational Safety and Health Standards Board released a revised discussion draft of its proposed workplace violence prevention rule for general industry. The draft better defines employer responsibilities under the state’s workplace violence prevention law.
Turning to environmental news, EPA repealed the majority of the greenhouse gas emission standards established by the 2024 Carbon Pollution Standards for fossil fuel-fired power plants. The agency also proposes to remove the remaining GHG emission requirements for these plants.
And finally, EPA extended the Renewable Fuel Standard compliance deadline from September 1 to October 1. The extension gave parties more time to assess the impact of EPA’s small refinery exemption decisions and adjust their strategies before completing their 2025 reporting obligations.
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2026-10-02T05:00:00Z
Repealing GHG emission standards for power plants: Reasons why and how to respond
Federal regulations restrict air emissions of specific substances from fossil fuel-fired power plants. However, with most of the requirements under one rule recently repealed, these power plants can breathe a little easier when it comes to compliance.
In its continued deregulatory efforts, the Environmental Protection Agency (EPA) repealed a majority of the greenhouse gas (GHG) emission requirements established by the 2024 Carbon Pollution Standards (CPS). Issued on September 17, 2026, the final rule provides a range of reasons for repealing the affected standards.
Use this guide to help you understand EPA’s recent partial repeal of the 2024 CPS (including the reasons behind it) and how facilities should respond.
Is my facility impacted?
The final rule’s rollback of GHG emission standards applies to fossil fuel-fired power plants, specifically:
- Fossil fuel-fired electric utility steam generating units, and
- Stationary combustion turbine electric generating units (EGUs).
Which requirements were removed?
The agency’s final rule repeals:
- All 2024 CPS emission guidelines for existing coal-, oil-, and natural gas-fired steam generating units (40 CFR Part 60 Subpart UUUUb in its entirety);
- The 2024 CPS carbon capture and sequestration/storage (CCS)-based requirements for coal-fired steam generating units undertaking a large modification (Part 60 Subpart TTTTa); and
- The 2024 CPS CCS-based standards for new base load stationary combustion turbines (Part 60 Subpart TTTTa).
Affected facilities no longer have to comply with the repealed GHG mitigation measures set by the 2024 CPS.
Why did EPA repeal these GHG emission standards?
The final rule states that the agency based its decision on a reevaluation of the best systems of emission reduction (BSERs) established by the 2024 CPS. The Clean Air Act requires EPA to base performance standards on BSERs that are adequately demonstrated. Once BSERs are established, EPA then sets emission requirements based on the application of the BSERs.
The 2024 CPS required:
- Existing long-term fossil fuel-fired EGUs to comply with an emission limit based on implementing a BSER of 90 percent CCS of carbon dioxide by January 1, 2032;
- Existing medium-term EGUs (i.e., units committed to stop operations by 2039) to comply with an emission limit based on implementing a BSER of 40 percent natural gas co-firing by January 1, 2030;
- Natural gas- and oil-fired EGUs to implement certain BSERs (including routine methods of operation and maintenance for intermediate load units and uniform fuels for low load units); and
- New base load stationary combustion turbines to comply with phase 2 standards based on a BSER of 90 percent CCS of carbon dioxide by January 1, 2032.
90 percent CCS
EPA determined that 90 percent CCS isn’t the BSER for long-term coal-fired steam generating units because:
- The BSER hasn’t been adequately demonstrated;
- The BSER imposes unreasonable costs; and
- The infrastructure needed to comply with the BSER likely can’t be deployed by the January 1, 2032, compliance date (which means the degree of emission limitation wouldn’t be achievable).
Additionally, EPA determined that 90 percent CCS isn’t the BSER for coal-fired steam generating units undertaking a large modification because the BSER hasn’t been adequately demonstrated and imposes unreasonable costs.
40 percent natural gas co-firing
The agency determined that 40 percent co-firing with natural gas isn’t the BSER for existing medium-term coal-fired steam generating units because it constitutes generation shifting (which the Supreme Court ruled impermissible in West Virginia v. EPA (2022)). Generation shifting refers to a forced shift of nationwide electricity generation from one source to another. In this case, the natural gas co-firing standard would require coal-fired boilers to use natural gas, a completely different fuel source.
It also found that this BSER would have adverse impacts on the energy system. Further, the infrastructure needed to comply with the BSER likely can’t be deployed by the January 1, 2030, compliance date (which means the degree of emission limitation wouldn’t be achievable).
Natural gas- and oil-fired steam generating unit requirements
EPA also determined that the BSERs for natural gas- and oil-fired steam generating units are unnecessary.
It concluded that:
- Requiring states to develop, submit, and implement plans only for natural gas- and oil-fired steam generating units would be an inefficient use of state resources because these units account for a small part of the source category; and
- The BSERs would result in little or no emission reductions.
Phase 2 standards
Finally, the agency determined that 90 percent CCS isn’t the BSER for new base load stationary combustion turbines because:
- The BSER hasn’t been adequately demonstrated;
- The BSER imposes unreasonable costs; and
- The infrastructure needed to comply with the BSER likely can’t be deployed by the January 1, 2032, compliance date (which means the degree of emission limitation wouldn’t be achievable).
How should facilities respond?
Consider these tips to help your facility determine how it may be affected by EPA’s repeal of these federal GHG emission standards:
- Determine if your facility is subject to any regulations established by the 2024 CPS.
- If so, verify whether any of the repealed federal GHG emission standards applied to your facility.
- If any of the repealed federal GHG emission standards applied, evaluate the possible impacts on your facility’s operations.
- Adjust operations and processes as needed.
- Don’t forget to check state requirements! Most air emission permits are issued by state or local air agencies. State regulations must be at least as stringent as federal requirements, but they could also be stricter. Confirm GHG emission standards with your permitting authority.
Key to remember: EPA has repealed a majority of the GHG emission requirements established by the 2024 Carbon Pollution Standards rule.
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EHS Monthly Round Up - October 2025
In this October 2025 roundup video, we'll review the most impactful environmental health and safety news.
Hi everyone! Welcome to the monthly news roundup video, where we’ll review the most impactful environmental health and safety news. Let’s take a look at what happened in the last month!
On October 7th, David Keeling was confirmed by the Senate as OSHA’s new Assistant Secretary of Labor. During his confirmation hearing, Keeling stated that “nothing is more beneficial than collaboration between employers and employees” and shared his three main goals for the agency. These are modernization in regulatory oversight and rulemaking, expanding OSHA’s cooperation and collaboration efforts, and transforming OSHA’s enforcement.
In a landmark opinion, an appeals court offers a framework to revive federal rulemakings, such as OSHA’s Ergonomics Program rule. The rule was previously struck down by the Congressional Review Act in 2001. The latest court decision loosens the grip that the Act has had for almost 25 years. This makes it feasible for agencies like OSHA, EPA, and others to give long-gone rules a second chance. It gives OSHA a path to publish a narrow or different ergonomics rule in the future.
OSHA quietly archived a memo from 2024 that had suggested its enforcement offices may refrain from grouping violations where those offenses are separate and distinct. In some cases, ungrouping raises the total penalty for an inspection. An OSHA spokesperson said the memo was determined to be unnecessary since agency policy in its Field Operations Manual provides clear guidance to OSHA field staff on when citation item grouping may be considered.
The NFPA’s Fire Prevention Week kicked off October 5th with a theme of lithium-ion battery safety in the home. Reports of fires and explosions involving lithium-ion batteries have been on the rise. NFPA provides information and guidance on how to safely use, handle, and recycle them.
And finally, turning to environmental news, the California Air Resources Board submitted comments opposing EPA’s proposal to overturn its 2009 Endangerment Finding. The Endangerment Finding has guided federal actions to address greenhouse gas pollution. CARB’s comments note that EPA’s proposal ignores more than 15 years of its own research and regulations and emphasizes that the agency is obligated to address greenhouse gas emissions and adopt strong standards to reduce them. EPA received over 15 thousand comments on its proposal.
Thanks for tuning in to the monthly news roundup. We’ll see you next month!
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EHS Monthly Round Up - May 2025
In this May 2025 roundup video, we'll review the most impactful environmental health and safety news.
Hi everyone! Welcome to the monthly news roundup video, where we’ll review the most impactful environmental health and safety news. Let's take a look at what happened over the last month!
OSHA will host an informal public hearing on its proposed Heat Injury and Illness Prevention rule on June 16. Information about the proposed rule and instructions on how to watch the hearing can be found on OSHA’s website.
OSHA’s National Safety Stand-Down to Prevent Falls in Construction event, held the week of May 5, raised awareness of fall hazards in an effort to help prevent injuries and fatalities. Slips, trips, and falls were the leading cause of death in the construction industry in 2023, accounting for 421 fatalities.
After concluding its investigation of a California chemical facility fire, the Chemical Safety and Hazard Investigation Board is calling for improved heater safeguards to prevent similar incidents. The fire was caused by an overheated refinery furnace. The Board also made several safety recommendations for chemical facilities.
Following a number of recent fall incidents, the Mine Safety and Health Administration issued a safety alert advising miners to use fall protection. The most recent incident occurred when a miner fell from the deck of a bulldozer.
Turning to environmental news, EPA further delayed the PFAS manufacturing report submission period. The date was moved from July 11, 2025, to April 13, 2026. This is a one-time reporting requirement for manufacturers of per- and polyfluoroalkyl, or PFAS, substances.
Thanks for tuning in to the monthly news roundup. We’ll see you next month!
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EHS Monthly Round Up - October 2024
In this October 2024 roundup video, we'll review the most impactful environmental, health, and safety news.
Hi everyone! Welcome to the monthly news roundup video, where we’ll review the most impactful environmental, health, and safety news. Please view the content links in the transcript for more information about the topics I’ll be covering today. Let’s get started!
A Government Accountability Office report says OSHA can do more to protect warehouse and delivery workers from ergonomic injuries. The report recommends several steps for OSHA to consider, including ensuring compliance officers can easily obtain data on when musculoskeletal disorders occurred.
OSHA updated its inspection guidance for animal slaughtering and processing industries. Inspections will focus on several hazards, including sanitation, ergonomics, and machine guarding. Among other changes, compliance officers will conduct inspections during off-shift times and identify workplace activities that impact employees most at risk such as temporary employees.
OSHA urges workers involved in hurricane cleanup and recovery efforts to be mindful of hazards, especially those associated with restoring electricity, removing debris, and trimming trees. Proper training, experience, and familiarity with related equipment helps ensure worker safety.
And finally, turning to environmental news, EPA extended the 2024 Chemical Data Reporting deadline to November 22 due to technical difficulties with its electronic reporting tool. The 2024 report covers activities that occurred between calendar years 2020 and 2023.
Thanks for tuning in to the monthly news roundup. We’ll see you next month!
NewsDrug and alcohol policy - Motor CarrierEnforcement and Audits - OSHAWaste/HazWasteTSCA ComplianceDrug and Alcohol Testing - DOTEnvironmental Management SystemsSexual HarassmentSexual HarassmentBusiness planning - Motor CarrierCAA ComplianceEnglishBusiness planning - Motor CarrierEnvironmental Management SystemsIndustry NewsIndustry NewsFederal Motor Carrier Safety RegulationsEnforcement and Audits - OSHAInfectious DiseasesSafety & HealthInfectious DiseasesGovernment contractsGeneral Industry SafetyBusiness policies and procedures - Motor CarrierEnvironmentalFocus AreaFleet OperationsTransportationUSA
2025-01-22T06:00:00Z
Freeze brings uncertainty to agency rules
As happens at the start of most incoming administrations, President Donald Trump has issued a freeze on all regulatory activity at the federal level, giving the new administration some breathing room to review agencies’ plans.
The new executive order, “Regulatory Freeze Pending Review,” says agencies like the Department of Transportation and the Department of Labor must:
- Not propose or issue any new rules (including any rules that are completed but not yet published) until newly appointed agency leaders have had a chance to review them. The only exception is for urgent or emergency rules that the White House approves.
- Consider postponing the effective date of any published rules, or any rules that were issued but that have not yet gone into effect, for 60 days, so any “questions of fact, law, and policy” can be reviewed. If no such questions are raised, the rule can proceed.
The order goes on to say that agencies should consider seeking more public input on any postponed rules and, if necessary, consider further delays beyond the initial 60 days.
More than just rules
The order covers not only final and proposed regulations but also “notices of inquiry,” any type of notice of proposed rulemaking, and guidance documents that interpret existing statutes or regulations.
The order will be overseen by the director of the White House Office of Management and Budget (OMB), a position to which Trump has nominated Russ Vought.
OMB wastes no time
The OMB, which must approve most rulemaking activities, has already sent numerous pending rules back to the agencies for review. Among the rules withdrawn on January 21, 2025:
- A proposal to update the new-driver training regulations to address sexual harassment and the safety of women truck drivers and vulnerable road users, such as pedestrians and bicyclists.
- A proposal to amend the Federal Motor Carrier Safety Regulations to account for the use of trucks and buses equipped with automated driving systems.
- A proposal from the Department of Health and Human Services to implement hair testing for federal workers.
- Proposed railroad noise-emission enforcement rules from the Federal Railroad Administration.
- A proposed air-emissions reporting requirement from the Environmental Protection Agency (EPA), as well as proposed EPA standards for emissions from PFAS manufacturing facilities.
In addition, the Occupational Safety and Health Administration withdrew a proposed rule on infectious diseases on January 14 and its COVID-19 healthcare rule on January 15, prior to the inauguration.
President Trump issued a similar regulation freeze upon his 2017 inauguration. Soon after, he announced a “two for one” order requiring agencies to eliminate two regulations for every new one issued.
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2026-09-29T05:00:00Z
Not a “trucking company?” You may still need operating authority
Just because you aren’t hauling toilet paper or groceries doesn’t mean you don’t need a USDOT number. Landscapers, farmers, outdoor recreation companies, and even rock stars (tour buses) sometimes need operating authority, depending on their operations.
Examples of other “non-trucking companies” that may still need operating authority include:
- Universities;
- Blood donation vehicles,
- Home health agencies,
- Utility companies,
- Food trucks, and
- Event production companies.
How do you know if you need to apply for authority?
Per the Federal Motor Carrier Safety Administration (FMCSA), all interstate commercial motor vehicles (private, for-hire[TL1.1], and exempt) that meet the definition of commercial motor vehicle found in 390.5 must submit them online through Motus at https://motus.dot.gov and obtain a USDOT number before beginning operations.
The commercial motor vehicle definition includes a vehicle which operates in interstate commerce, and:
- Has a gross vehicle weight rating (GVWR) or gross combination weight rating (GCWR), or gross vehicle weight (GVW) or gross combination weight (GCW) of 10,001 pounds or more, whichever is greater;
- Is designed to transport more than 8 passengers (including the driver) for compensation;
- Is designed to transport 16 or more passengers including the driver, and isn’t used to transport passengers for compensation; or
- Is transporting hazardous materials in quantities requiring the vehicle to be placarded.
Not operating as an interstate carrier doesn’t mean you’re in the clear, as many states require USDOT numbers for intrastate carriers. If you fall into this category, it’s important to check your states' requirements.
How do you obtain operating authority?
If you don’t already have a USDOT number, you can obtain one by applying for authority through Motus. The registration process requires basic company demographics to be provided. This information isn’t directly used for safety scoring but does provide information that is helpful to the FMCSA for studies and investigations.
After being issued a new entrant registration, the carrier is subject to an 18-month safety-monitoring period. During this safety monitoring period, the carrier’s roadside safety performance will be closely monitored to ensure the carrier’s basic safety management controls are operating effectively. Also, during this safety-monitoring period, the motor carrier (MC) will receive a safety audit.
For those operating intrastate, the process may be different. Check with your state's department of transportation to learn more about what you need to do.
Why is this necessary?
Larger vehicles, as well as those carrying hazardous materials, pose a higher risk to both themselves and the motoring public. By regulating who may operate these vehicles, and for how long, the FMCSA prioritizes keeping the roadways safe for all who use them.
Key to remember: All companies who operate a commercial motor vehicle in interstate commerce are expected to adhere to the Federal Motor Carrier Safety Regulations — even those who don’t operate as a “traditional trucking company.”
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2026-10-15T05:00:00Z
Safe driving habits are on cruise control: Tickets issued to over half of drivers tested
Of the 8,083 commercial motor vehicle and passenger vehicle drivers tested across North American roadways, 3,968 warnings and 2,604 tickets were issued for unsafe driving behaviors.
Speeding, distracted driving, and aggressive driving were among the leading causes of roadway crashes cited, according to the Commercial Vehicle Safety Alliance’s (CVSA’s) 2026 North America safety event findings.
The top unsafe behaviors of 2026 include:
- Reckless, careless, and dangerous driving, which was the focus of this year’s Operation Safe Driver Week: 83 warnings and 33 citations were issued. Broken down by driver type, 50 warnings and 22 citations were issued to commercial motor vehicle drivers, and 33 warnings and 11 citations were issued to passenger vehicle drivers.
- Speeding, which was the most cited behavior: 1,003 warnings and 691 citations were issued. Broken down by driver type, 50 warnings and 22 citations were issued to commercial motor vehicle drivers, and 33 warnings and 11 citations were issued to passenger vehicle drivers.
- Failure to wear a seat belt: 292 warnings and 311 citations were issued. Broken down by driver type, 267 warnings and 270 citations were issued to commercial motor vehicle drivers, and 25 warnings and 41 citations were issued to passenger vehicle drivers.
- Possession, use or impairment of drugs or alcohol: 17 warnings and 26 citations were issued. Broken down by type, 12 warnings and 22 citations were issued to commercial motor vehicle drivers, and 5 warnings and 4 citations were issued to passenger vehicle drivers.
| Other Top Warnings, Citations, and Tickets Issued to CMV Drivers | ||
| Offense | Total # Warnings | Total # Citations |
| Failure to obey traffic control device | 652 | 319 |
| Improper lane change | 76 | 23 |
| Following too closely | 48 | 23 |
| Improper passing | 29 | 10 |
| Improper turn | 12 | 3 |
NewsIndustry NewsFleet SafetyRisk Management TransportationRisk Management - Motor CarrierAccident responseAccident investigation - Motor CarrierCMV drivingFocus AreaIn-Depth ArticleEnglishTransportationUSA
2023-07-19T05:00:00Z
Tell your drivers: Don’t ‘shoulder the load’ on an exit or on-ramp
Federal investigators are looking into the cause of a fatal July 12 crash involving a bus that slammed into a row of trucks parked on an I-70 exit ramp near St. Louis, Missouri. Three bus passengers were killed.
No matter the cause, the situation was downright dangerous. It was dark (the crash occurred at about 2 a.m.) and trucks were illegally parked on the shoulder of an off-ramp from a highway with a speed limit of 70 mph.
The crash highlights the need for more truck parking nationwide, but also the dangers of parking on the shoulder of a highway exit or entrance ramp. A detailed crash report from the National Transportation Safety Board is expected within 24 months, but one message is already clear: never park on a ramp.
| View a handy post-crash checklist! |
It’s incredibly dangerous
There are many reasons truck and bus drivers should never park on an exit or entrance ramp.
It’s usually illegal. Despite “soft” enforcement, drivers can be cited for violating 49 CFR 392.2 when a state or local law prohibits stopping or parking on an exit or entrance ramp. As just one example, under Tennessee regulations:
“No person shall stop, park, or leave standing any commercial motor vehicle, whether attended or unattended, upon the paved or main-traveled part or the shoulder of any highway on/off ramp outside of a business district.”
| Learn more about the rules for stopping on a road or shoulder. |
It’s downright dangerous for everyone. It creates limited visibility and limited room for other drivers (who may be traveling 60-70 mph) to navigate the ramp. Trucks may need to slow rapidly to get into position on an off-ramp, further putting other drivers at risk. In addition, the trucks’ drivers may need to walk on the shoulder to get to a restroom or other services, putting their own lives at risk.
A lack of planning
Drivers park on ramps because they or their dispatchers did not plan ahead to find a safer place to park before running out of hours. After the Illinois crash, the truck driver told the media he was 15 minutes from his destination when he reached the 11-hour driving limit and needed to stop.
To avoid a similar fate:
Adopt a policy. If you haven’t already, adopt a written policy against stopping or parking on the shoulder of a highway except in emergency situations. Make it clear that running out of hours is not an “emergency.”
Plan ahead. Drivers and dispatchers must plan ahead to avoid running out of hours and out of time to find parking. A nationwide shortage of parking is a known issue, so lack of parking is no excuse for violating the law or company policy. Drivers must plan ahead and start looking for parking well before it becomes an urgent need.
Tell drivers what you want them to do in that situation. Drivers who find themselves out of hours and tempted to stop on a ramp should be instructed on what your company expects them to do. One suggestion: continue driving until they find a safer (and legal) place to park, preferably off the highway. Exceeding the hours-of-service limits by a small amount is ultimately safer than stopping on the shoulder. If there is absolutely no alternative to parking on a ramp, choose an on-ramp (where speeds are slower) rather than an exit ramp.
Stress the need to warn others. Under 392.22, drivers who stop on the shoulder must immediately activate their emergency flashers and then place their reflective triangles or flares within 10 minutes. There’s no exception for exit or entrance ramps.
Compliance and safety
Drivers must not only comply with the hours-of-service limits but also help ensure highway safety for everyone. Make sure your drivers plan ahead and avoid parking on ramp shoulders at all costs. They just may prevent a tragedy.
Key to remember: A recent fatal crash highlights the need to remind your drivers about the perils of trying to park on a highway entrance or exit ramp.
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2023-08-31T05:00:00Z
Wired to work: How the hours-of-service utility exemption energizes critical services
Truck drivers face unique challenges on the road and understanding the utility exemption for hours of service can be a game changer. Learn how this exemption empowers drivers to optimize their schedules and enhance efficiency.
The utility exemption explained
This exemption applies to drivers of vehicles that qualify as “utility service vehicles” as defined in 395.2.
Here is a critical point: The vehicle/driver must meet all three requirements listed in the definition of a utility service vehicle provided in 395.2 to be able to use this exemption. The three requirements are:
- The driver/vehicle must be repairing, maintaining, or operating structures or other physical facilities necessary for the delivery of public utility services,
- The driver/vehicle must be involved in activities related to the ultimate delivery of utility services to the consumers, and
- Except for any occasional emergency use, the driver/vehicle must operate primarily within the service area of a utility’s subscribers or consumers.
Drivers involved in building new utility structures in general are not eligible for this exception. However, if the driver is going back and forth from new construction to repairing, maintaining, or operating utility infrastructure, the driver will be covered by the exemption when involved in these activities, but not covered while involved in new construction.
When involved in new construction and covered by the hours-of service requirements, the driver would have to follow the limits in the hours-of-service regulations and maintain a log (or a time record if the 150 air-mile exemption applies). If the driver had to complete a log more than 8 days in the previous 30 days, the driver would have to use an electronic log on the days the driver is required to log.
| Click here to learn more about hours-of-service exemptions. |
What about the other safety regulations?
One point to remember is that when the driver is using the utility service vehicle exemption, all other safety regulations, such as driver qualification and licensing, safe driving, parts and accessories, vehicle inspection and maintenance, and DOT drug and alcohol testing, still apply to the driver and company. The driver is only exempt from the hours-of-service regulations.
While not directly related to the utility service exception, “blanket” exceptions exist for drivers responding to a declared emergency, usually stemming from a natural disaster. Drivers/vehicles that qualify for these exceptions are exempted from all safety regulations when they are responding, with the exception of the CDL and drug and alcohol testing regulations.
Once the driver is done working in support of the declared emergency or the emergency condition is no longer an emergency, the driver and vehicle are once again covered by the regulations.
Key to remember: The utility exemption provides truck drivers with needed flexibility that harmonizes the demands of the job with the importance of maintaining safe and efficient operations on the road.
NewsTiresIndustry NewsFleet SafetyCMV Parts and MaintenanceFocus AreaIn-Depth ArticleFleet OperationsEnglishTransportationUSA
2024-10-02T05:00:00Z
Don’t slip up: Colorado expands its “must carry” tire chain law
With winter weather just around the corner, Colorado has enacted a new law that expands the number of highways where tire chains must be carried on commercial motor vehicles (CMVs).
Senate Bill 24-100 requires all vehicles with a gross combined weight rating of 16,001 pounds or more to carry tire chains (or alternate traction devices approved by the Colorado Department of Transportation) on the following highways from September 1 to May 31 of each year:
- I-70 west of milepost 259 (Morrison to Utah state border);
- Colorado Highway 9, milepost 63 to milepost 97 (Frisco to Fairplay);
- Route 40 west of milepost 256 (Empire);
- US Route 50 west of milepost 225 (Salida);
- US Route 160 west of milepost 304 (Walsenburg);
- US Route 285 west of milepost 250 (Morrison); and
- US Route 550 from milepost 0 to 130.
When conditions warrant, signs along the roadway will notify drivers that their vehicles’ tires must be chained or have approved alternate traction devices. CMVs required to chain four drive tires include:
- Straight trucks,
- Single drive axle combinations,
- Tandem drive axle combinations, and
- Auto transporters.
Fines
The minimum fines for non-compliance are:
- $50 for not carrying tire chains or alternate traction devices as required,
- $500 for not chaining up when signs along the roadway indicate when the chain law is in effect and that vehicles must be chained, and
- $1,000 for blocking the roadway as a result of not chaining up.
Key to remember: Drivers operating on Colorado highways need to be aware of the state’s tire chain laws, including the expanded “must carry” requirements.
NewsIndustry NewsHazmat SafetyHazmat: HighwayFocus AreaIn-Depth ArticleHazmat EnforcementEnglishTransportationUSA
2022-12-27T06:00:00Z
Placarding responsibility – Whose is it?
Many shippers are unaware of their responsibility to provide placards to drivers, but the responsibility shifts as soon as the driver hits the road.
Check the regulations
According to Section 172.506 of the Hazardous Materials Regulations (HMR), a shipper offering a hazardous material for transportation by highway must provide the motor carrier with the required placards for the material being offered. The shipper must offer the placards to the carrier prior to, or at the same time as, the material is offered for transportation — unless the vehicle is already placarded for the hazmat.
Section 172.506 also states that no motor carrier may transport a hazardous material in a motor vehicle unless the required placards for the hazmat are affixed to the vehicle. Before transport, the driver is responsible for displaying the required placards for all the hazmat that is on the vehicle.
Avoid issues with shippers
Many trailers are equipped with flip placards that represent most classes of hazardous materials but without adequate training, shippers may not understand their responsibility to provide the driver with the required placards. If a driver arrives and the shipper fails to provide placards, the driver should contact dispatch for additional instructions or drive to a truck stop to secure the necessary placards. The driver becomes responsible for placards as soon as the trailer enters a public highway, so train your drivers to temporarily refuse the shipment until the proper placards can be obtained. If necessary, the driver must bobtail or leave empty before driving to pick up placards.
Another common placarding question with shippers involves combination loads. If a driver arrives at a shipper’s location and is already transporting a hazardous material below the placarding threshold, is the shipper required to provide placards for the combination load on the trailer? In this scenario, the driver already has 600 pounds of a Class 8 corrosive material on the trailer, and the shipper is offering an additional 500 pounds of the same commodity. The regulations state that the shipper is only required to provide placards for the commodity that is being offered, not for the aggregate weight of both shipments. In this scenario, the driver is responsible for providing placards since it involves a combination load.
The Hazardous Materials Regulations are complex, especially for newer employees. Drivers that can speak “hazmat” to shippers often secure additional business, so be sure to train your drivers and give them the confidence to have impactful conversations with shippers.
Key to remember: Carry extra placards in case a shipper is unable to supply the required placards or a combination of hazmat on the vehicle requires different placards.
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2023-09-06T05:00:00Z
Appellate court sided with employee's (almost) 3-year-delayed FMLA claim
Back in October 2018, Laffon had a medical emergency and needed some time off under the federal Family and Medical Leave Act (FMLA).
Her leave lasted until November 15. Ten days after she returned to work, on November 26, her employer terminated her.
She sued, arguing that the employer retaliated against her because of her FMLA leave.
The catch? She didn't bring the suit until almost three years later.
No link between leave and termination
In court, the employer argued that there was no causal link between Laffon taking FMLA leave and her termination. Although the court documents aren't robust, they do reveal that the employer indicated that Laffon's allegations didn't show that her taking FMLA leave was a factor in the decision to terminate her. The documents showed only that the termination chronologically followed her leave.
The court agreed with the employer. It also agreed that Laffon failed to allege a willful violation of the FMLA, which would allow her to benefit from the FMLA's three-year statute of limitations.
Laffon appealed the case to the Ninth Circuit.
Statute of limitations
Under the FMLA, employees have two years from the date of the last event constituting the alleged violation for which they can bring a claim.
Those two years are extended to three years if the employer's actions were "willful." This means that an employee must show that the employer either knew or showed reckless disregard for whether its conduct violated the FMLA.
Ruling overturned
Fast forward to August 2023, when the Ninth Circuit reversed the lower court's decision. It indicated that, based on Laffon's amended complaint and liberally construing the law, her allegations establish that her leave was causally connected to her termination and that the employer's action (her termination) was willful.
Glymph v. CT Corporation Systems, No. 22-35735, Ninth Circuit Court of Appeals, August 22, 2023.
Key to remember: Terminating an employee soon after returning from FMLA leave is risky, unless there is a clear, well-documented, non-leave-related reason. Case documents did not show such a clear reason, which can also increase the risk of a willful finding. Employees have time to file claims, even years.
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2026-10-05T05:00:00Z
Domestic violence and the workplace — What role do employers play?
October is Domestic Violence Awareness Month. Throughout this month, events will be held to raise awareness about domestic violence and its impact on individuals, families, communities, and workplaces.
Employers can make a positive impact
Many cases of workplace violence are committed by people who have a personal relationship with the victim. When the perpetrator is an employee’s spouse or domestic partner, they could bring conflicts from home to the workplace. When a victim leaves an abusive situation, the one place the abuser knows the victim will be every day is at work. That’s why domestic violence presents a unique set of challenges for employers, supervisors, and company security staff.
When survivors of domestic violence don't know their workplace rights, and employers aren't familiar with the protections that exist, everyone can be left more vulnerable.
Research from Futures Without Violence shows that this knowledge gap is significant. In a 2025 survey, 53 percent of survivors said they chose not to disclose abuse to their employer because they feared discrimination, retaliation, or losing their job. Additionally, 71 percent said they didn’t know whether their local or state laws offered employment protections for workers experiencing domestic violence, dating violence, sexual assault, or stalking.
Time off
Federal law doesn’t currently require or regulate vacation pay, holiday pay, or other paid time off (PTO). Some states and cities, however, have adopted laws for paid sick leave or other PTO.
While there’s no current federal law that requires a company to provide paid vacation, it may be required to provide other types of leave, whether paid or unpaid, in certain situations. Several states require paid sick leave, and several others require unpaid but job-protected leave for victims of domestic violence.
Virginia, for example, has a new paid sick leave law that takes effect on July 1, 2027. This law specifies that employees may take paid time off related to domestic violence, sexual assault, or stalking of the employee or family member, among other leave reasons.
What else can employers do?
Aside from complying with requirements under state or local laws, employers could consider implementing company training — similar to sexual harassment prevention training — to educate workers on what domestic violence is and how the company can support victims.
This could be done by:
- Promoting a company’s employee assistance program,
- Connecting employees with community resources, or
- Allowing employees flexibility with their schedules to attend court hearings or deal with other related issues.
Employers can also encourage victims to come forward to HR or their supervisors. That way those working at the front desk can keep an eye out for the perpetrator and/or prohibit them from entering the building. An employer could also have the perpetrator’s calls blocked, or reach out to local law enforcement for additional support if needed.
Shining a light on domestic violence and encouraging employees to share concerns with employers can help protect everyone.
Key to remember: October is Domestic Violence Awareness Month. Employers can support employees who are being victimized and create safer workplaces for all.
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HR Monthly Round Up - September 2026
In this September 2026 roundup video, we’ll review the most impactful HR news.
Welcome, everyone! In the next few minutes, we’ll review the latest HR news. Let’s get started.
On August 26th, the U.S. Department of Labor and two other federal agencies issued new guidance on workplace wellness programs following a wave of lawsuits challenging tobacco-related health insurance surcharges.
The guidance is expected to give employers greater clarity as they continue offering wellness initiatives, including tobacco cessation programs, while legal challenges over premium surcharges continue to work their way through the courts.
In other news, the DOL released the latest versions of its notices and forms related to the federal Family and Medical Leave Act. The forms have a new expiration date of 8/31/29.
These forms don’t really expire. The date is an internal government date for checks and balances. The DOL has to review these documents every 3 years, even if they don’t make any changes. Beyond the date, the DOL made no changes.
Speaking of the FMLA, a bill was introduced on August 31st that would expand this federal leave law. If passed, the Family Leave for Parental Involvement in Education Act would amend the federal FMLA to allow employees to participate in or attend their children’s and grandchildren’s educational and extracurricular activities.
Time off for these types of reasons doesn’t typically count as traditional FMLA leave. However, like the current FMLA provisions, employees could use their paid time off for such activities, and employers could require that they do so.
And, finally, on September 7th, the DOL issued three new opinion letters that apply the federal Fair Labor Standards Act to certain workplace scenarios regarding lunch breaks, employee volunteers, and supervisors dipping into tip pools.
Opinion letters answer a detailed question on a particular employment scenario and provide guidance for other employers to consider when complying with federal wage and hour laws.
That’s all the HR news we have time for today. Thanks for watching. See you next month!
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2024-09-17T05:00:00Z
What to do: Employee on FMLA leave resigns
Major changes often occur in people’s lives that have a ripple effect. If, for example, an employee takes leave under the federal Family and Medical Leave Act (FMLA) to have a baby, that event is momentous. The employee could decide to not return to work, and instead stay home to be a full-time parent — a substantial change.
Get it in writing
Under the FMLA, if an employee gives clear, unmistakable notice of the intent not to return to work after leave ends, the employer obligations under the FMLA cease. This means the employer doesn’t have to maintain health benefits (subject to COBRA requirements) or restore the employee to the job held before leave began.
Employees don’t have the right to continue to take FMLA leave or have other FMLA protections after they resign, but employers should wait to stop such protections until they accept and acknowledge such a decision.
These employer obligations continue, however, if the employee indicates they might be unable to return to work but expresses a continuing desire to do so.
Employers that receive information that an employee will not be returning to work should get written documentation confirming the employee’s intent and acknowledge whether the notice will be accepted.
Employees might not realize that such a decision could result in an end to their group health care coverage earlier than expected. They might think that the coverage would continue through the originally scheduled FMLA leave.
Periodic updates can help avoid surprises
Employers may require employees on FMLA leave to report periodically on their status and intent to return to work. The employer policy regarding such reports may not be discriminatory and must consider all relevant facts and circumstances related to an employee's leave situation.
Such updates, however, can help avoid surprises, like finding out that employees won’t be returning to work. Employees on FMLA leave after having a baby could, for example, provide such updates every couple of weeks. The updates can ask for information confirming when the employee is expected to return to work.
During such updates, employers can remind employees that they risk losing their group health care coverage instantaneously if they indicate they will not be returning to work.
Employers might not want to share such information to avoid risking an employee keeping secret their intent not to return to work until the end of the full FMLA leave period.
Employers may also require that employees give reasonable notice (i.e., within two business days) of the changed circumstances, where foreseeable.
Key to remember: If employees indicate that they will not return to work after FMLA leave, employers’ obligations to continue FMLA protections end, but employers should first accept and acknowledge such a decision in writing.
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2024-05-07T05:00:00Z
May employees take FMLA leave to care for family members outside the U.S.?
Yes, employees may take leave under the federal Family and Medical Leave Act (FMLA) to care for family members who are outside U.S. borders.
If the employee meets the eligibility criteria of the FMLA, the family member has an FMLA serious health condition, and the employee is needed to care for the family member, the employee’s time off would be protected. It doesn’t really matter where the family member is.
To figure out whether the family member’s condition meets the criteria under the FMLA, employers may require that the employee provide a certification supporting the leave.
Certifications in other languages
If an employee or a family member is visiting in another country, or a family member lives in another country, and a serious health condition develops, employers must accept a medical certification from a health care provider who practices in that country. This rule applies to an original certification, a recertification, and when requesting a second or third opinion from a provider.
If a certification by a health care provider from another country is in a language other than English, employers may require that the employee provide a written translation of the certification.
Traveling to care for family member
If family members are outside the U.S., employees will need to spend some time traveling. The employee’s travel time would likely be seen as part of the FMLA leave if:
- The travel is so intertwined with the care, or
- If it is needed to obtain the care.
Handling intermittent leave
Employees may also take intermittent FMLA leave to care for far-away family members. Employers would manage such leave the same way they do for intermittent leave inside the U.S. Employers should:
- Give the employee an eligibility/rights & responsibilities notice within five days of being put on notice,
- Ask for a certification if desired (including a translation),
- Give the employee a designation notice within five days of getting enough information, and
- Track the employee’s leave time.
Whenever employees are away from the physical worksite, tracking how much intermittent FMLA leave they are taking has its own challenges. Employers may use a simple honor system of self-reporting or technology to keep track of when the employee is taking FMLA leave and when the employee is working.
Key to remember: Eligible employees may take FMLA leave to care for family members who are outside the U.S.
NewsIndustry NewsHR GeneralistFamily and Medical Leave Act (FMLA)In-Depth ArticleFamily and Medical Leave Act (FMLA)Associate RelationsEnglishUSAHR ManagementFocus AreaHuman Resources
2022-12-14T06:00:00Z
Must employers tell employees if they run out of FMLA?
There’s a lot to keep track of when administering employees’ time off, especially when it falls under the Family and Medical Leave Act (FMLA).
Employers might wonder if they need to tell employees when their FMLA leave is running out. And the simple answer is “not really.”
Neither the statute nor the regulations specifically require you to notify or remind employees that their FMLA leave exhausted or is close to it. If you know how much time FMLA leave an employee is taking, you are, however, required to include that information on the designation notice. But, otherwise, there isn’t any other form or required document to tell an employee, “Hey, you’re running low on FMLA leave.”
Does this mean you may not give employees such a reminder?
Again, the simple answer is “no.” Employers may even have good arguments for doing so.
Why a gentle reminder can be helpful
When employees are on FMLA leave, the reason behind the need for leave will probably be of great importance to the employee. It could be because a baby was born or because a family member has a serious health condition. In any case, the employees most likely have a lot on their mind. They might not be constantly thinking about when they will return to work or when they will run out of FMLA leave.
Providing a gentle reminder can show employees that you’re thinking of them, and that you expect them to return on a particular date. Employees generally appreciate knowing what is expected of them. Giving them such a reminder can also help allay any questions about whether they knew they were expected back on such a date.
This could also be a good opportunity to remind employees that if they cannot return to work because of continued issues with their own serious health condition, they should let the employer know. In cases like this, an employer then can engage in an interactive process (dialogue) with the employee regarding possible reasonable accommodations under the Americans with Disabilities Act. One accommodation, for example, might be more leave time.
Providing employees with reminders about how much leave time they have left can also address the consequences for any absences after FMLA protections expire. This is especially important in terms of maintaining employee benefits.
Designation notice changes
If the information in the designation notice changes, such as if the employee exhausts FMLA leave then requests more leave, you must provide a written notice of the change. Like with the original designation notice, a change notice must be given to the employee within five business days of receipt of the employee’s first notice of need for additional leave.
Therefore, if, after an employee exhausts all 12 weeks of FMLA leave, the employee asks for more leave, you are to notify the employee of the changes to the designation notice. You may use another designation notice if you wish, but you are not required to do so. You could simply indicate to the employee that there is no more FMLA leave available, so the additional leave will not be designated as FMLA leave.
Key to remember: Keeping the lines of communication open between you and employees who are on FMLA leave can benefit both employers and employees, even if all types of communication aren’t necessarily required.
Most Popular Highlights In Safety & Health
NewsEmergency Planning - OSHAIndustry NewsSafety & HealthConstruction SafetyEmergency PreparednessGeneral Industry SafetyIn-Depth ArticleEnglishFocus AreaUSA
2026-10-09T05:00:00Z
How well do first responders know your facility?
Organizations spend a lot of time and resources preparing for emergencies. Local fire departments, EMS providers, and hazmat teams do too. But here’s a question that isn’t asked very often: How much preparation have they done together?
When a serious incident occurs, organizations often rely on outside responders to help protect employees, property, and the surrounding community. These responders bring valuable expertise and resources, but they may not know the facility, its hazards, or its operations as well as the people who work there every day.
That's why emergency preparedness should be viewed as a partnership, not a handoff. The strongest emergency responses occur when organizations and first responders build relationships, share information, and understand each other's expectations long before an incident occurs.
Build the relationship before it's needed
The best time for organizations to meet with local responders isn’t during an emergency. Facility tours, pre-incident planning meetings, and joint exercises allow both sides to learn from one another. Responders can become familiar with facility layouts, hazards, and access procedures. Facility personnel can better understand responder capabilities, equipment, and response expectations.
These conversations also help identify potential issues before they become problems. Questions about after-hours access, communication protocols, command structure, specialized hazards, or monitoring capabilities are much easier to answer during a planning meeting than during an active emergency.
Perhaps most importantly, these interactions build trust and familiarity, both of which can improve communication when pressure is high.
Why familiarity matters
When responders arrive, they often need information quickly to make critical decisions. The more they know beforehand, the more effectively they can respond. During an emergency, responders don't have time to learn the facility from scratch.
Consider some of the questions they may need answered:
- Are there gates, badge-controlled doors, or other security measures?
- Are there any areas with restricted access?
- What hazardous materials are onsite, and where are they located?
- Which utilities, fire department connections (FDCs), or processes may need to be shut down?
- Who has authority to make decisions during the incident?
- Which employees have specialized knowledge of equipment, chemicals, or operations?
- How can responders access the facility after normal business hours?
Without those answers, valuable time can be spent gathering information instead of managing the emergency.
The relationship goes both ways
Organizations sometimes assume responders have every resource they might need. In reality, responder capabilities can vary by jurisdiction, equipment availability, and specialized training.
For example, a local department may have standard atmospheric monitoring equipment but may not carry instruments designed to detect every chemical present at a facility. Certain incidents may require additional resources, technical expertise, or support from a regional hazmat team.
Understanding those capabilities and limitations before an emergency occurs helps both organizations and responders establish realistic expectations, identify resource gaps, and avoid surprises when an incident occurs.
Don't rely on paperwork alone
Many organizations already share hazard information through regulatory programs. Facilities subject to EPCRA requirements may provide chemical inventory information that helps emergency planners understand potential community hazards, but that information doesn't replace direct conversations and site familiarity.
Responders also benefit from information such as facility maps, building access points, utility shutoff locations, hazardous material storage areas, emergency contacts, and site-specific response considerations.
Responders don't need every document an organization has ever produced. What helps most is having key information organized, accessible, and available before an emergency occurs.
Strengthen the partnership
To strengthen relationships with local emergency responders:
- Arrange facility tours to familiarize responders with the site;
- Review emergency plans, major hazards, and available resources together;
- Confirm after-hours access procedures;
- Identify primary and backup emergency contacts;
- Provide updates when processes, layouts, or chemical inventories change; and
- Conduct joint drills or exercises.
Key to remember: First responders shouldn't be learning about a facility during an emergency. The best emergency responses are built on relationships, communication, and shared understanding long before 911 is called.
NewsIndustry NewsIndustry NewsSafety & HealthConstruction SafetyWork ZonesSignals and BarricadesUSAEnglishHeavy Equipment and VehiclesFocus AreaWork Zones
2025-06-03T05:00:00Z
OSHA launches initiative to prevent backover incidents
Each year, backover incidents lead to serious injuries and fatalities in construction zones and workplaces. To help prevent these incidents, OSHA has launched an initiative to raise awareness of safety practices.
OSHA’s #MirrorCheck initiative provides resources to help educate workers and employers and reduce the risk of backover incidents. Safe work practices include:
- Equipping heavy machinery with audio and visual alarms and encouraging caution when operating machinery around workers.
- Properly adjusting mirrors to minimize blind spots.
- Using spotters to maintain constant visual contact with drivers and establishing hand signals to communicate effectively.
- Installing rearview cameras to enhance safety without blocking a driver’s view.
- Employing proximity detection systems, such as radar or ultrasonic technologies, that can be mounted on some vehicles.
- Developing internal traffic control plans to coordinate equipment, worker, and vehicle movement.
More information about #MirrorCheck can be found on OSHA’s webpage.
NewsIndustry NewsSafety & HealthHand and Other Portable Powered ToolsGeneral Industry SafetyTool SafetyAir Compressor SystemsIn-Depth ArticleTool SafetyEnglishFocus AreaUSA
2022-06-13T05:00:00Z
Cleaning with compressed air: Making sense of the OSHA regulation
It is a common sight in many workplaces to see employees using compressed air to clean parts, equipment, and even clothing. What many workers and some employers do not realize is that compressed air can be deadly. That is why OSHA has a regulation prohibiting the use of compressed air for cleaning unless the dead-end pressure is reduced to below 30 psi, and then only with effective chip guarding and PPE.
The regulation Federal OSHA’s requirement for cleaning with compressed air is in 1910.242(b):
- “Compressed air used for cleaning. Compressed air shall not be used for cleaning purposes except where reduced to less than 30 psi and then only with effective chip guarding and personal protective equipment.” Because the regulation is short and somewhat vague, OSHA has clarified the issue in a compliance directive and letters of interpretation.
What is “chip guarding”?
“Effective chip guarding” means any method or equipment which will prevent a chip or particle (of whatever size) from being blown into the eyes or unbroken skin of the operator or other workers.
Effective chip guarding may be separate from the air nozzle as in the case where screens or barriers are used. The use of protective cone air nozzles are acceptable in general for protection of the operator, but barriers, baffles or screens may be required to protect other workers if they are exposed to flying chips or particles.
What about the psi requirement?
The regulation requires the psi at the nozzle to be less than 30 when using compressed air for cleaning.
However, OSHA has said in interpretive guidance that the use of compressed air for cleaning purposes at pressures at or greater than 30 psi is permissible if the outlet or source is fitted with a relief device or air ports that drop the pressure to less than 30 psi if the flow is dead-ended.
What about cleaning clothing/bodies?
While the regulation does not specifically address the issue, in a letter of interpretation OSHA said that employers should not allow employees to use compressed air for cleaning themselves or their clothing in general industry situations. The eyes and other body parts, such as the respiratory system, may be damaged as the result of inadequate personal protective equipment, lack of chip guards, and/or uncontrolled release of compressed air.
The dangers
There are numerous dangers of improperly using compressed air:
- Embolism: If compressed air enters the bloodstream through a body opening or skin break, it can create an embolism (air bubble) that can be life threatening.
- Eye damage: Particles that are being blown can “blow back” and strike the eyes. The air itself can also cause injury if it is pointed toward the eyes.
- Hearing loss: Some compressed air equipment can be loud enough to damage hearing. Always wear proper PPE.
- Combustible dust: If compressed air is used to blow certain dusts, it can create a suspension in the air that could ignite if there is an ignition source.
- Respiratory: Particles or air can enter the respiratory system, posing deadly hazards.
- Whips: If not properly secured, hoses can whip and cause severe injury.
Workers must be trained that even extremely low pressures, such as 5 or 10 psi, can still cause severe damage if pointed toward the body, particularly the mouth, eyes, ears, or open areas in the skin.
Employers should train employees on the dangers of compressed air, and ensure the equipment is equipped with the necessary safety features and is properly maintained.
Supervisors should watch for improper use, particularly horseplay, and initiate corrective action. In addition, for many applications, a broom or shop vacuum may be just as effective at cleaning, and much safer. Compressed air may seem harmless, but if strict safeguards and practices are not utilized it can be deadly.
NewsIndustry NewsSafety & HealthConstruction SafetyGeneral Industry SafetyMaritime SafetyOccupational Safety and Health Administration (OSHA), DOLIn-Depth ArticleHazard CommunicationHazard CommunicationEnglishFocus AreaUSA
2026-09-17T05:00:00Z
Heads up! HazCom employer compliance deadline approaching fast
OSHA’s revised Hazard Communication (HazCom) standard contains multiple compliance dates at 29 CFR 1910.1200 paragraph (j) for chemical manufacturers, importers, distributors, and employers. In fact, the next compliance date is for employers, and it’s just over two months away! The November 20, 2026, employer deadline is driven by changes to chemical hazard classifications for aerosols, desensitized explosives, and flammable gases.
Reclassification impacts downstream chemical users
According to 1910.1200(j), chemical manufacturers, importers, and distributors evaluating substances (see the definition in 1910.1200(c)) based on the new classifications had until May 19, 2026, to:
- Reclassify the substances under revised criteria,
- Update their safety data sheets (SDSs) and shipping labels for these substances, and
- Otherwise be in compliance with all the modified provisions of the standard for those substances.
Hazard classification is the process of identifying a chemical’s hazards and determining how severe those hazards are. Chemical manufacturers and importers use 1910.1200(d), along with Appendix A (for health hazards) and Appendix B (for physical hazards) to make these determinations. When OSHA aligned HazCom with Revision 7 of the Globally Harmonized System of Classification and Labeling of Chemicals (GHS) in 2024, the agency revised its classification categories for aerosols, desensitized explosives, and flammable gases.
Once a classification is determined, it dictates the warnings, pictograms, hazard statements, and other safety and health information that must appear on SDSs and shipping labels. OSHA explains that the classification should provide downstream users with sufficient information to perform a hazard assessment specific to their own workplace and to understand how employees must use the chemical product there.
How the November 20 deadline impacts employers
Employers who purchase substances that are aerosols, desensitized explosives, and flammable gases will receive (or may already have received) revised SDSs and see updated container labels with their shipments.
In addition, according to 1910.1200(j), all employers must, as necessary:
- Update any alternative workplace (in-house) labeling per 1910.1200(f)(6);
- Update their HazCom training program required by 1910.1200(h)(1); and
- Provide additional employee training in line with 1910.1200(h)(3) for newly identified physical, health, or other hazards covered by the standard.
Employers will also need to retain any new SDSs they receive. However, if they have not purchased new inventory, they’re not required to contact the manufacturer, importer, or distributor for a new SDS. Still, an employer may proactively request new ones from their suppliers anyway.
Further HazCom compliance dates in paragraph (j)
Chemical manufacturers, importers, and distributors evaluating mixtures (as defined in 1910.1200(c)) based on the new classifications have until November 19, 2027, to reclassify them based on the new criteria, update their SDSs and shipping labels, and otherwise be in compliance with all the modified provisions of the standard for those mixtures.
Also, for mixtures, employers have until May 19, 2028, to update any alternative workplace labeling, update their HazCom training program, and provide additional employee training for newly identified physical, health, or other hazards.
Key to remember: OSHA paragraph (j) to 1910.1200 has several compliance dates for chemical manufacturers, importers, distributors, and employers. One date has already passed, and the next one (November 20, 2026) applies to employers. Two more are slated for November 19, 2027, and May 19, 2028.
NewsIndustry NewsAccident Investigation - OSHAAccident Root Cause DeterminationSafety & HealthConstruction SafetyGeneral Industry SafetyIn-Depth ArticleEnglishFocus AreaUSA
2026-06-22T05:00:00Z
Beyond the blame: Turbocharging incident investigations with root cause analysis
Every incident has a story, but uncovering the true cause requires digging deeper than the obvious. This is where root cause analysis (RCA) comes in. An RCA is a systematic process that dissects a near miss, incident, or failure to identify the underlying factor(s) that led to the event. RCAs are intended to go beyond the immediate or obvious causes to uncover contributing factors like system gaps, inadequate processes and procedures, and questionable equipment conditions.
Stepping into an effective RCA
Understanding how and why a problem occurs helps us discover and implement more effective, lasting corrective actions. We do this by following five basic steps:
- Gather data: Collect all relevant information about the incident so you can build an accurate picture of what happened. This information is derived from collecting physical evidence, interviewing employees and witnesses, analyzing photos, reviewing documentation such as SOPs or training records, and evaluating environmental conditions like lighting or noise.
- Identify the problem: Define what actually went wrong, focusing on the event itself without making assumptions or jumping to conclusions. This might include clarifying procedural steps, pinpointing deviations from expected outcomes, or identifying unsafe actions, conditions, or system failures.
- Analyze cause and effects: Determine why the problem occurred by examining the relationships between actions, conditions, decisions, and system factors that contributed to the event. Analysis may include the use of RCA tools like 5‑Whys, fishbone diagrams, or fault-tree analysis helps reveal deeper organizational, human-factors, or process-related causes.
- Generate possible solutions: Develop corrective and preventive actions that directly address the causes identified. Effective solutions will close system gaps, improve processes, utilize engineering controls, remove hazardous conditions, and enhance training.
- Document results: Record the date, findings, and corrective actions in a clear, complete written report. The report should summarize what happened, why it happened, how the investigative team reached their decisions, corrective actions that will be taken and who’s responsible for each, and timelines for implementation and follow-up. Thorough documentation ensures accountability, demonstrates regulatory compliance, and provides a reference for future risk assessments or audits.
Dodging investigation biases
It’s not enough to simply follow the steps of an investigation and RCA. It’s critical to act fast but do so without steering the root cause analysis in a certain direction. Research involving multiple experienced investigators found that bias during investigations occurs far more often than people realize.
Here are the most common pitfalls that can quickly undermine an otherwise solid analysis:
- Limited perspective: Viewing a situation through a narrow or incomplete lens shaped by one’s own experiences, assumptions, roles, or available information can result in an interpretation of an incident that does not reflect the full reality of what happened.
- Jumping to conclusions: When investigators arrive at a conclusion before analyzing important facts, or when they address only surface-level issues, incident causes aren’t corrected. This can lead to repeated incidents with increasing severity over time and costly fixes that don’t solve the real problem.
- Misguided focus: Human tendency is to look at human error. However, when investigators only look at what is immediately visible, such as an unsafe act or a single piece of equipment, they often miss deeper systemic factors.
- Confirmation bias: Unconsciously looking for information that confirms what investigators already believe can result in missed clues or facts, leading the investigation in the wrong direction.
- Organizational pressures: Not having the correct investigation team (people with diverse knowledge in maintenance, engineering, operations, EHS, human factors) or feeling pressured to “wrap the investigation up quickly” can easily derail an investigation. When this happens, investigators may overlook system or management weaknesses, assign blame, or withhold information, leading to corrective actions that are too narrow or unrealistic.
A disciplined root cause analysis, free from bias, can take your incident investigations from ineffective to effective ensuring a strong defense against recurring workplace incidents.
Keys to remember: Root cause analysis identifies the deeper system and process factors behind an incident so organizations can implement lasting fixes. Using a structured approach to investigations and remaining aware of common biases helps ensure findings are accurate and corrective actions will prevent incident recurrence.
NewsFire Protection and PreventionIn-Depth ArticleEnglishEmergency Planning - OSHAIndustry NewsSafety & HealthEmergency PreparednessEmergency Planning (OSHA)Emergency ExitsExit RoutesConstruction SafetyGeneral Industry SafetyAgriculture SafetyMaritime SafetyFire Protection and PreventionMine SafetyFocus AreaUSA
2023-12-28T06:00:00Z
Does my office need an exit sign?
One of the most common questions inspectors get when evaluating workplace emergency safeguards is, “Does my office need an exit sign?” Section 29 CFR 1910.37 requires employers to provide specific safeguards and operational features for exit routes. OSHA’s intent is to minimize danger to employees and requiring proper exit route marking is one way to do so.
In short, smaller rooms or offices with only one door don’t necessarily need an exit sign. OSHA standards for exit signage are based on NFPA 101, Life Safety Code, which OSHA incorporated by reference. OSHA 1910.37(b)(4) states, “If the direction of travel to the exit or exit discharge is not immediately apparent, signs must be posted along the exit access indicating the direction of travel to the nearest exit and exit discharge. Additionally, the line-of-sight to an exit sign must clearly be visible at all times.”
Other exit signage requirements to consider
The International Fire Code (IFC) was not adopted by OSHA; however, it’s likely to be referenced by local fire marshals. The IFC states, “Exit signs are not required in rooms or areas that require only one exit or exit access.” Generally, a room or area that holds fewer than 50 people is permitted to have only one exit. These rooms are typically smaller with an exit that is close and obvious, so an exit sign shouldn’t be needed inside the room. For example, individual offices, small conference rooms, storage rooms, and bathrooms usually don’t have exit signs because the way out is obvious.
Additional requirements for office exits require they:
- Are free of obstructions. No materials or equipment may be placed, either permanently or temporarily, within the exit route.
- Are arranged so that employees aren’t required to travel toward a high hazard area unless the path of travel is effectively shielded from the high hazard area by suitable partitions or other physical barriers.
- Don’t pass through a room that can be locked, such as a bathroom, to reach an exit or exit discharge, or lead into a dead-end corridor.
- Are adequately lighted so that an employee with normal vision can see along the exit route.
- Have each exit route door be free of decorations or signs that obscure the visibility of the exit route door.
Key to remember
When considering exit signs for smaller offices, employers must determine the size of the room, path of travel to an exit, and how obvious the exit would be based on room size. Generally, a room intended to hold fewer than 50 people is permitted to have only one exit and would not require an exit sign.
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