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Whether you’re tracking your vehicle mileage on paper or using an electronic recording device, are you certain you’re capturing mileage accurately?
Under the International Fuel Tax Agreement (IFTA) and the International Registration Plan (IRP), you’re required to keep detailed distance data to file accurate returns and registrations and to prove your operations in the event of an audit. But sometimes rumors fly about what must be tracked and what can be left out.
Sometimes, it gets complicated and confusing. To help, we’ve compiled this list of the top four types of miles that carriers tend to overlook in their IFTA and IRP mileage tracking:
Remember, FMCSA and IFTA/IRP are not under the same regulatory agencies. If your drivers regularly use the personal conveyance allowance, make sure they have a method by which they can track their miles for IFTA and IRP reporting.
If for some reason any of these types of miles are not tracked for IFTA and IRP, and it’s discovered in an audit, it can mean trouble. Auditors finding these types of missing miles will assume they haven’t been tracked by every vehicle in your fleet. Assessments applied across your entire fleet can get very expensive, very quickly. It’s important to ensure these four mileage types are tracked accordingly.
Key to remember: Ensuring that your distance recordkeeping controls are solid and complete is one major key to avoiding significant audit assessments and penalties.
Whether you’re tracking your vehicle mileage on paper or using an electronic recording device, are you certain you’re capturing mileage accurately?
Under the International Fuel Tax Agreement (IFTA) and the International Registration Plan (IRP), you’re required to keep detailed distance data to file accurate returns and registrations and to prove your operations in the event of an audit. But sometimes rumors fly about what must be tracked and what can be left out.
Sometimes, it gets complicated and confusing. To help, we’ve compiled this list of the top four types of miles that carriers tend to overlook in their IFTA and IRP mileage tracking:
Remember, FMCSA and IFTA/IRP are not under the same regulatory agencies. If your drivers regularly use the personal conveyance allowance, make sure they have a method by which they can track their miles for IFTA and IRP reporting.
If for some reason any of these types of miles are not tracked for IFTA and IRP, and it’s discovered in an audit, it can mean trouble. Auditors finding these types of missing miles will assume they haven’t been tracked by every vehicle in your fleet. Assessments applied across your entire fleet can get very expensive, very quickly. It’s important to ensure these four mileage types are tracked accordingly.
Key to remember: Ensuring that your distance recordkeeping controls are solid and complete is one major key to avoiding significant audit assessments and penalties.