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Copyright 2023 J. J. Keller & Associate, Inc. For re-use options please contact copyright@jjkeller.com or call 800-558-5011.
NewsIndustry NewsEnglishIRP and IFTA recordkeepingFocus AreaIn-Depth ArticleFleet OperationsFleet TaxesInternational Fuel Tax Agreement (IFTA)Fleet taxesTransportationUSA
IFTA follows IRP, proposing changes to electronic records requirements
2022-09-20T05:00:00Z
Changes to the electronic recordkeeping requirements of the International Fuel Tax Agreement (IFTA) will affect records produced by vehicle tracking systems, including electronic logging devices (ELDs) and global positioning systems (GPS).
IFTA is proposing changes to requirements for electronic records to tightly define what data elements would be required and what formats would be acceptable.
The changes affect distance records produced by a vehicle tracking system that utilizes latitudes and longitudes, such as an ELD or GPS. Under the proposal, a record must be created and maintained at a minimum every 10 minutes when the vehicle’s engine is on. This action is even more stringent than recent changes for electronic records under the International Registration Plan (IRP), which require minimum record creation rate of every 15 minutes while the engine is on.
Once the changes are final, distance records produced by a vehicle tracking system that utilizes latitudes and longitudes must be created and maintained at a minimum every 10 minutes when the vehicle’s engine is on and contain the following data elements:
- The date and time of each system reading;
- The latitude and longitude to include a minimum of 4 decimal places (0.0001) of each system reading;
- The odometer reading from the engine control module (ECM) of each system reading. If no ECM odometer is available a beginning and ending dashboard odometer or hubodometer for the trip will be acceptable; and
- The vehicle identification number or vehicle unit number.
Mirroring changes under IRP, data under the IFTA proposal must be accessible in an electronic spreadsheet format such as XLS, XLSX, CSV, or delimited text file. Formats from a vehicle tracking system that provides a static image such as PDF, JPEG, PNG, or Word are not acceptable.
The proposed effective date for the changes — January 1, 2024 — also aligns with changes recently finalized by IRP.
Key to remember: Once the changes are final, carriers using ELDs or GPS to comply with IFTA requirements will need to review their recordkeeping practices in preparation for the changes and communicate with their service providers to ensure the new standards will be implemented by 2024.
NewsIndustry NewsEnglishIRP and IFTA recordkeepingFocus AreaIn-Depth ArticleFleet OperationsFleet TaxesInternational Fuel Tax Agreement (IFTA)Fleet taxesTransportationUSA
IFTA follows IRP, proposing changes to electronic records requirements
2022-09-20T05:00:00Z
Changes to the electronic recordkeeping requirements of the International Fuel Tax Agreement (IFTA) will affect records produced by vehicle tracking systems, including electronic logging devices (ELDs) and global positioning systems (GPS).
IFTA is proposing changes to requirements for electronic records to tightly define what data elements would be required and what formats would be acceptable.
The changes affect distance records produced by a vehicle tracking system that utilizes latitudes and longitudes, such as an ELD or GPS. Under the proposal, a record must be created and maintained at a minimum every 10 minutes when the vehicle’s engine is on. This action is even more stringent than recent changes for electronic records under the International Registration Plan (IRP), which require minimum record creation rate of every 15 minutes while the engine is on.
Once the changes are final, distance records produced by a vehicle tracking system that utilizes latitudes and longitudes must be created and maintained at a minimum every 10 minutes when the vehicle’s engine is on and contain the following data elements:
- The date and time of each system reading;
- The latitude and longitude to include a minimum of 4 decimal places (0.0001) of each system reading;
- The odometer reading from the engine control module (ECM) of each system reading. If no ECM odometer is available a beginning and ending dashboard odometer or hubodometer for the trip will be acceptable; and
- The vehicle identification number or vehicle unit number.
Mirroring changes under IRP, data under the IFTA proposal must be accessible in an electronic spreadsheet format such as XLS, XLSX, CSV, or delimited text file. Formats from a vehicle tracking system that provides a static image such as PDF, JPEG, PNG, or Word are not acceptable.
The proposed effective date for the changes — January 1, 2024 — also aligns with changes recently finalized by IRP.
Key to remember: Once the changes are final, carriers using ELDs or GPS to comply with IFTA requirements will need to review their recordkeeping practices in preparation for the changes and communicate with their service providers to ensure the new standards will be implemented by 2024.
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