If a motor carrier is notified to do so by the FMCSA, it is required to prepare and maintain an annual calendar-year summary of its alcohol and drug testing program. Many carriers track their test results using a spreadsheet or software, so completion of the DOT Drug and Alcohol Testing Management Information System (MIS) Data Collection Form is simply a matter of transferring their tracking of calendar year data to the required FMCSA document.

Who must complete the MIS data collection form?

Each year in January, the FMCSA will notify a select number of employers to submit a calendar-year summary of alcohol and drug test results on a form provided by the agency. The form is used for all administrations within the Department of Transportation, including the FMCSA.

The form asks for some basic information about the company and its DOT testing program for the previous calendar year, including:

• The number of covered employees;
• Total number of drug and alcohol test results;
• The number of drug test results which were negative, positive, adulterated, substituted, canceled, or a refusal; and
• The number of alcohol test results which had a result of:
  • Below 0.02,
  • 0.02 through 0.039,
  • 0.04 or higher,
  • Canceled, or
  • Refusal to test.

If notified, you must submit the required summary to the FMCSA location specified. It must be received by March 15 of that year. The report must be accurate and must be typed, except for the signature of the certifying official. Forms submitted to the FMCSA when not requested will be discarded.

The FMCSA allows for electronic submission of MIS data.

A consortium or third-party administrator (C/TPA) may prepare annual calendar-year summaries on your behalf, but you must sign and submit the reports and you remain responsible for its accuracy.