Employee notices - Colorado

Unemployment Insurance

Summary of state requirements: Colorado employers must provide each employee with a written notice (electronic or hard copy) on information about unemployment compensation benefits, including specific details like the employer's name and address, personal employee information, and more. Notice must be given in writing at the time of separation as well as by poster in an accessible location of the workplace.

Related information:

• Unemployment — Colorado

Citations:

• Colorado Revised Statutes (CRS) 8-74-101

2023 FAMLI Program Notice

Summary of state requirements: FAMLI Program Notice must be provided upon hire and when there is a triggering event.

Related information:

• Family and medical leave act
• FMLA — Colorado

Citations:

• Colorado Revised Statutes (CRS) 8-13.3-511. Notice

Colorado Workplace Public Health Rights Poster (PAID LEAVE , WHISTLEBLOWING , & PROTECTIVE EQUIPMENT)

Summary of state requirements: Workplace Public Health Rights: Under the Healthy Family and Workplaces Act, employers must provide each employee with a written notice containing information outlined in the Code of Colorado Regulations Rule 4.1.1 and may use the latest version of the Colorado Workplace Public Health Rights Poster to satisfy the notice requirement. The notice may be provided electronically or in hard copy and may be provided in a handbook or manual, or with other written or posted policies. A hard copy notice must be given to the employee. If the notice is provided in electronic form, the employee must easily be able to access the document electronically and be provided with notice that the document contains information regarding their terms of employment (not just a link that fails to notify the employee of this).

Related information:

• Whistleblowing protection program
• Employee benefits
• Protective equipment
• PPE — Colorado

Citations:

• 7 CCR 1103-11 Rule 4.2

Pregnant Workers' Fairness Act

Summary of state requirements: Colorado employers must provide all employees with a written notice of the right to be free from discriminatory or unfair employment practices to all employees upon hire. The employer shall post the required notice in a conspicuous place in the employer’s place of business in an area that is accessible to employees.

Related information:

• Pregnancy discrimination
• Pregnancy discrimination — Colorado

Citations:

• Colorado Revised Statutes (CRS) 24-34-402.3 3(a)

COMPS (Colorado Overtime & Minimum Pay Standards) Act

Summary of state requirements: Employers publishing or distributing to employees any handbook, manual, or written or posted policies shall include a copy of the COMPS Order, or a COMPS Order poster published by the Division, with any such handbook, manual, or policies and have an employee sign an acknowledgment of being provided the COMPS Order or the COMPS Order poster.

Related information:

• Wage and hour
• Wage & hour — Colorado
• Exemptions from overtime/ minimum wage
• Compensation
• Compensation — Colorado

Citations:

• 7CCR 1103-1 Rule 7.4.2

Colorado Law Prohibits Discrimination in Employment

Summary of state requirements: Employers must provide all employees with a written notice of the right to be free from discriminatory or unfair employment practices to all employees upon hire. The employer shall also post the required notice in a conspicuous place in the employer’s place of business in an area accessible to employees.

Related information:

• Discrimination
• Religious discrimination — Colorado
• Gender discrimination — Colorado
• Age discrimination — Colorado
• National origin discrimination — Colorado
• Pregnancy discrimination — Colorado
• Equal Pay Act — Colorado
• Disability discrimination — Colorado
• Medical exams — Colorado
• Background checks — Colorado

Citations:

• Colorado Revised Statutes (CRS) 24-34-402.3 3(a)

Notice of Income Tax Credits

Summary of state requirements: Employers must use Form DR 0995 to provide all employees who receive an annual wage and tax statement with written notice of the availability of the federal earned income tax credit, the state earned income tax credit, the federal child tax credit, and the state child tax credit. The notice must be provided at least once annually in English and in any other language the employer typically uses to communicate with employees. The written notice may be provided electronically via email or text message and may accompany an employe's wage and tax statement. Under Rule 39-22-604-4, an employer may provide the form or the entire written content of the form. If a printed form is provided, it must be no smaller than 5.5 x 8.5 inches, or half a standard sheet of paper. If it is provided electronially, the entire written content must be provided. (An employer does not meet the written notice requirement by providing an employee with only a link to the form.)

Related information:

• 403b Plans

Citations:

• Colorado Revised Statutes (CRS) 39-22-604

Employer/Employee Separation Form

Summary of state requirements: The employer must provide the employee with the Notice of Potential Availability of Unemployment Insurance Benefits form. The form must include:

• The employer’s name and address;
• The employee’s name and address;
• The employee’s identification number or the last four numbers of the employee’s Social Security number;
• The employee’s start date, date of last day worked, year-to-date earnings, and wages for the last week the employee worked; and
• The reason for separation.

Related information:

• N/A

Citations:

• N/A