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The employer, or a representative of the employer, fills out the fields in Section 2 of the form. Here are some details on how to enter the information:
The headings on each line apply to the same spaces in all three columns (List A, List B, and List C). Under List A, there are three spaces for document numbers. This does not mean that an employer should require three List A documents. The extra spaces are meant to accommodate List A items that are actually a combination of documents.
For instance, a foreign passport accompanied by a Form I-94 will require more than one space, even though together these documents constitute one item on List A. For an individual with a foreign passport who is also an exchange visitor (such as a student exchange visitor), the number from the person’s Form DS-2019 (the employee’s student exchange visitor [J-1] number) would also be required.
These fields are in the review and verification portion of Section 2:
If a document uses text rather than a date to indicate when it expires, enter the text as shown on the document, such as “D/S” (which means “duration of status”). Employers must remember that documents are not acceptable if they have already expired.
Students and exchange visitors
If the employee is a student or exchange visitor who presented a foreign passport with a Form I-94, the employer should also enter the student’s Form I-20 or DS-2019 number (Student and Exchange Visitor [SEVIS] number) and the program end date from Form I-20 or DS-2019.
For cap-gap extension situations, enter the receipt number from the Form I-797C, Notice of Action as the Document Number, in Section 2.
If information is entered in the List A column, no document information or should be in List B or List C columns.
For F-1 students in a cap-gap situation:
In some cases, the USCIS automatically extends the expiration date of an Employment Authorization Document. The Lists of Acceptable Documents page on the Form I-9 includes a link to information about automatic extensions of employment authorization documentation.
The employer, or a representative of the employer, fills out the fields in Section 2 of the form. Here are some details on how to enter the information:
The headings on each line apply to the same spaces in all three columns (List A, List B, and List C). Under List A, there are three spaces for document numbers. This does not mean that an employer should require three List A documents. The extra spaces are meant to accommodate List A items that are actually a combination of documents.
For instance, a foreign passport accompanied by a Form I-94 will require more than one space, even though together these documents constitute one item on List A. For an individual with a foreign passport who is also an exchange visitor (such as a student exchange visitor), the number from the person’s Form DS-2019 (the employee’s student exchange visitor [J-1] number) would also be required.
These fields are in the review and verification portion of Section 2:
If a document uses text rather than a date to indicate when it expires, enter the text as shown on the document, such as “D/S” (which means “duration of status”). Employers must remember that documents are not acceptable if they have already expired.
Students and exchange visitors
If the employee is a student or exchange visitor who presented a foreign passport with a Form I-94, the employer should also enter the student’s Form I-20 or DS-2019 number (Student and Exchange Visitor [SEVIS] number) and the program end date from Form I-20 or DS-2019.
For cap-gap extension situations, enter the receipt number from the Form I-797C, Notice of Action as the Document Number, in Section 2.
If information is entered in the List A column, no document information or should be in List B or List C columns.
For F-1 students in a cap-gap situation:
In some cases, the USCIS automatically extends the expiration date of an Employment Authorization Document. The Lists of Acceptable Documents page on the Form I-9 includes a link to information about automatic extensions of employment authorization documentation.