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InstituteFleet SafetyDriver qualificationsDrivers qualification (DQ file)Annual MVR reviewFocus AreaUSAEnglishAnalysisTransportationIn Depth (Level 3)

Annual motor vehicle record (MVR)

['Driver qualifications']
Annual motor vehicle record (MVR)
  • At least every 12 months, carriers must request and review each driver’s MVR from any driver licensing authority from which the driver held a license in the past 12 months.
  • Carriers can satisfy this requirement by enrolling their drivers in an employer notification system (ENS), also known as an MVR monitoring program.
  • Screenshots can sometimes be used.

At least every 12 months, motor carriers must request and review each driver’s motor vehicle record (MVR) from every driver licensing authority where the driver held a license or permit.

For commercial driver’s license (CDL) and commercial learner’s permit (CLP) drivers, a new driving record must be obtained every time they obtain a new medical certification because the driving record serves as proof that the driver is medically certified. This may occur more often than annually, and a driving record obtained for this purpose can be used to satisfy the annual driving record requirement.

Employer notification systems (ENS)

Carriers can satisfy the requirement to obtain an annual driving record by enrolling their drivers in an employer notification system (ENS), also known as an MVR monitoring program. These programs provide carriers, either directly with the licensing authority or through a third party, with:

  • A report for every driver licensing authority in which the driver held a commercial license or permit; and
  • Information about license status, driving-related crashes, and convictions.

To comply with the annual-review requirement, review the following:

If using a:The carrier must:
Push-type system that generates automatic updatesHave evidence that the drivers are enrolled, especially when no updates are received in a given year.
Pull-type system that allows carriers to get the record(s) on demandPull a report at least annually.

The annual MVR review must include the name of the reviewer, and if the ENS record includes that name, then no other documentation is required. The ENS records may be kept electronically if they contain all required elements and can be printed on demand.

Using screenshots for proof of medical certification

Federal Motor Carrier Safety Administration (FMCSA) policy allows carriers to use screenshots from a state’s driver licensing agency website to comply with the requirement of obtaining an MVR for a CDL/CLP driver if it shows the required medical certification information. Not all states offer electronic MVRs, however, and screenshots may not be used in place of:

  • The initial MVR obtained within 30 days after the hire date (391.23) or before operating a CMV for a CDL driver due to the MVR being the only acceptable proof of medical certification, or
  • The required annual MVR (391.25).
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driver-qualifications
FOUNDATIONAL LEARNING
InstituteIn Depth Sub Topics (Level 4)Driver qualificationsDrivers qualification (DQ file)Driving RecordsDriver qualification and hiringPrevious employer check - Motor CarrierEnglishAnalysisFocus AreaUSA

Additional considerations

InstituteIn Depth Sub Topics (Level 4)Driver qualificationsDrivers qualification (DQ file)Driving RecordsDriver qualification and hiringPrevious employer check - Motor CarrierEnglishAnalysisFocus AreaUSA

Is a Pre-employment Screening Program (PSP) report required?

InstituteIn Depth Sub Topics (Level 4)Driver qualificationsDriving RecordsMedical waivers and exemptions - Motor CarrierDriver qualification and hiringEnglishAnalysisFocus AreaUSA

What medical certification proof must be in the DQ file?

Annual motor vehicle record (MVR)

InstituteFleet SafetyDriver qualificationsDrivers qualification (DQ file)Annual MVR reviewFocus AreaUSAEnglishAnalysisTransportationIn Depth (Level 3)
['Driver qualifications']
Annual motor vehicle record (MVR)
  • At least every 12 months, carriers must request and review each driver’s MVR from any driver licensing authority from which the driver held a license in the past 12 months.
  • Carriers can satisfy this requirement by enrolling their drivers in an employer notification system (ENS), also known as an MVR monitoring program.
  • Screenshots can sometimes be used.

At least every 12 months, motor carriers must request and review each driver’s motor vehicle record (MVR) from every driver licensing authority where the driver held a license or permit.

For commercial driver’s license (CDL) and commercial learner’s permit (CLP) drivers, a new driving record must be obtained every time they obtain a new medical certification because the driving record serves as proof that the driver is medically certified. This may occur more often than annually, and a driving record obtained for this purpose can be used to satisfy the annual driving record requirement.

Employer notification systems (ENS)

Carriers can satisfy the requirement to obtain an annual driving record by enrolling their drivers in an employer notification system (ENS), also known as an MVR monitoring program. These programs provide carriers, either directly with the licensing authority or through a third party, with:

  • A report for every driver licensing authority in which the driver held a commercial license or permit; and
  • Information about license status, driving-related crashes, and convictions.

To comply with the annual-review requirement, review the following:

If using a:The carrier must:
Push-type system that generates automatic updatesHave evidence that the drivers are enrolled, especially when no updates are received in a given year.
Pull-type system that allows carriers to get the record(s) on demandPull a report at least annually.

The annual MVR review must include the name of the reviewer, and if the ENS record includes that name, then no other documentation is required. The ENS records may be kept electronically if they contain all required elements and can be printed on demand.

Using screenshots for proof of medical certification

Federal Motor Carrier Safety Administration (FMCSA) policy allows carriers to use screenshots from a state’s driver licensing agency website to comply with the requirement of obtaining an MVR for a CDL/CLP driver if it shows the required medical certification information. Not all states offer electronic MVRs, however, and screenshots may not be used in place of:

  • The initial MVR obtained within 30 days after the hire date (391.23) or before operating a CMV for a CDL driver due to the MVR being the only acceptable proof of medical certification, or
  • The required annual MVR (391.25).
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