• An employee benefits request for proposal (RFP) is a questionnaire from an organization used to gather information and compare potential employee benefits brokers, consultants, and providers.
• The RFP leverages the expertise of brokers, consultants, and providers to find benefits that are the right fit for the organization.
• Numerous detailed elements should be required in the RFP so that proposals can be properly evaluated, and the best proposal accepted.

A request for proposal (RFP) is a questionnaire from an organization used to gather information and compare potential employee benefits brokers, consultants, and providers.

An RFP leverages the expertise of brokers, consultants, and providers to find benefits that are the right fit for the organization..

The RFP is either sent to a list of potential providers.

When creating an RFP for employee benefits, you must tailor your request to your organization's unique needs. Include the following information:

• Introduction: Provide background about your organization, its goals, and the purpose of the RFP.
• Scope: Define the scope of services required, such as benefits consulting, plan design, or plan administration.
• Eligibility and enrollment: Specify employee eligibility criteria, enrollment processes, and any special considerations.
• Current benefits summary: Provide an overview of existing benefit plans, carriers, and costs.
• Objectives: Clearly state what you are looking for, whether it’s cost savings, greater employee satisfaction, or compliance.
• Criteria: Outline how you’ll evaluate proposals (e.g., cost, expertise, technology).
• Deadline: Include a timeline for proposal submission, evaluation, and decision-making.
• Contact information: Allow vendors to seek clarifications during the process.

Adherence to these details will ensure fairness in the process and prevent challenges by disappointed respondents.