Compliance Just Got Easier: Stay ahead of regulatory changes with instant notifications on updates that matter.

LEARN MORE

FREE TRIAL UPGRADE!
Thank you for investing in EnvironmentalHazmatHuman ResourcesHuman Resources, Hazmat & Environmental related content. Click 'UPGRADE' to continue.
CANCEL
YOU'RE ALL SET!
Enjoy your limited-time access to the Compliance Network!
A confirmation welcome email has been sent to your email address from ComplianceNetwork@t.jjkellercompliancenetwork.com. Please check your spam/junk folder if you can't find it in your inbox.
YOU'RE ALL SET!
Thank you for your interest in EnvironmentalHazmatHuman ResourcesHuman Resources, Hazmat & Environmental related content.
WHOOPS!
You've reached your limit of free access, if you'd like more info, please contact us at 800-327-6868.
CLOSE
 
 

Receipts and the Form I-9

RegSenseI-9sI-9sHR GeneralistAgency PublicationCompliance DocsFocus AreaHuman Resources

In certain circumstances, employers, recruiters, and referrers for a fee must accept a receipt in lieu of a List A, List B, or a List C document if one is presented by an employee. As a general rule, receipts are acceptable only for employees who are already authorized to work but have applied for a replacement document (if the original document was lost, stolen, or damaged).

Employers may not accept a receipt for the application of initial work authorization or an application to extend work authorization. The difference is that a replacement of a current, valid document shows that the employee is actually authorized to work. A request for an extension or the employee's initial application, on the other hand, may not be approved.

Receipts are never acceptable if employment lasts fewer than three business days. When the employee provides an acceptable receipt, the employer must record the document title in Section 2 of Form I-9 and write the word "receipt" and its document number in the "Document #" space. After a receipt expires (see the table that follows for information on when different types of receipts expire), the employer should:

  • Cross out the word "receipt" and any accompanying document number.
  • Record the number and other required document information from the actual document presented.
  • Initial and date the change.

Acceptable receipts for the Form I-9 are listed in the following table:

ReceiptWho may present this receipt?Is this receipt proof of employment authorization and/or identity?How long is this receipt valid?What must the employee present at the end of the receipt validity period?
A receipt for a replacement of a lost, stolen, or damaged documentAll employeesA receipt fulfills the verification requirements of the document for which the receipt was issued (can be List A, List B, or List C)90 days from date of hire or, for reverification, the date employment authorization expiresThe actual document for which the receipt was issued
The arrival portion of the Form I-94 or I-94A containing a Temporary I-551 stamp and photographLawful Permanent ResidentsEmployment authorization and identity (List A)Until the expiration date of the Temporary I-551 stamp or, if no expiration date, one year from date of issueThe actual Form I-551 (Permanent Resident Card, or "green card")
The departure portion of Form I-94 or I-94A with an unexpired refugee admission stampRefugeesEmployment authorization and identity (List A)90 days from date of hire or, for reverification, the date employment authorization expiresAn unexpired EAD (Form I-766) or a combination of a valid List B document and an unrestricted Social Security card
['I-9s']
['I-9s']
UPGRADE TO CONTINUE READING