['Injury and Illness Recordkeeping']

['OSHA Recordkeeping']

01/21/2026

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Topic Search
Injury and Illness Recordkeeping - OSHA Recordkeeping
FAQ

FAQ

Does OSHA require removing social security numbers from records?

RegSense Safety & Health General Industry Safety OSHA Recordkeeping Best Results Occupational Safety and Health Administration (OSHA), DOL FAQ USA English Focus Area Injury and Illness Recordkeeping

No. The Standards Improvement Project Phase IV final rule (SIP IV) published on May 14, 2019, removed the requirement for employers to use social security numbers to identify employees in exposure monitoring, medical surveillance, and other records. However, the preamble clarified that the rule does not require employers to remove social security numbers from existing records. Further, the rule does not prohibit employers from continuing to use social security numbers to identify employees. Employers are simply no longer required to include employee social security numbers in those records.

['Injury and Illness Recordkeeping']

['OSHA Recordkeeping']

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