• Specific records must be kept by all training providers listed on the TPR.

All training providers on the Training Provider Registry (TPR) must retain:

• Self-certifications by all accepted applicants for behind-the-wheel training attesting that they will comply with the regulations in Parts 40, 382, 383, and 391, as well as state and/or local laws, related to alcohol and controlled substances testing, age, medical certification, licensing, and driver records;
• A copy of the driver-trainee’s commercial learner’s permit (CLP) or commercial driver’s license (CDL), as applicable;
• Instructor qualification documentation indicating driving and/or training experience, as applicable, for each instructor and copies of CDLs and applicable endorsements held by behind-the-wheel instructors or theory instructors, as applicable;
• The lesson plans for theory and behind-the-wheel (range and public road) training curricula, as applicable; and
• Records of individual entry-level driver training assessments.

Training providers listed on the TPR must retain the records listed above for a minimum of three years from the date each required record is generated or received, unless a record, such as a behind-the-wheel instructor’s CDL, has expired or been canceled, in which case the most recent, valid CDL should be retained.

If local, state, or federal requirements prescribe longer retention periods for any category of records described, the records should be maintained under those guidelines.