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InstituteFleet SafetyHours of ServiceHours of ServiceIn Depth Sub Topics (Level 4)Driver's record of duty statusFocus AreaEnglishAnalysisTransportationUSA

Filling out the standard paper log: Starting items

['Hours of Service']
Filling out the standard paper log: Starting items
  • Standard paper logs “relating to a driver’s duty status” must be legibly filled out “in duplicate for each 24-hour period.”
  • The six starting items to be recorded are: the date, the full company name, the address of the main office, vehicle numbers, the name of the co-driver, and the shipping document number or the name of the shipper and commodity.

Despite the widespread implementation of electronic logs, state and federal regulations still allow many drivers to use paper logs, and such logs are required as a backup for malfunctioning electronic logs. The following is an overview of the requirements for using paper logs, whether done on paper or using a digital device.

Keep it current, legible, and legal

A driver’s log is the basic source of information used to determine both carrier and driver compliance or non-compliance with the hours-of-service regulations.

  • Keep it neat. A neatly prepared paper log makes a good impression, and a good first impression can be vital during an inspection.
  • Keep it legible. All entries must be legible and made by the driver (except for certain items that may be pre-printed).
  • Keep it current. The record must be kept current to the time shown for the last change of duty status.
  • Keep it accurate. No driver or motor carrier may make a false report in connection with a duty status.

Six starting entries

Standard paper logs must be filled out “in duplicate for each 24-hour period.” All entries “relating to a driver’s duty status” must be legible and made by the driver. However, it is permissible to pre-print some of the other required information, such as the carrier’s name and main office address. There are six items the driver can record at the start. NOTE: The numbers in parentheses () below, except for item (6), refer to the circled numbers on the log images shown.

  • The date (1)
  • The full company name (2)
  • The address of the main office (3)
  • The vehicle (truck, tractor, trailer, bus, etc.) numbers (4)
  • The name of the co-driver, if any (5)
  • The shipping document numbers or the name of the shipper and commodity (6)

The company name and address may be pre-printed.

:
hours-of-service
hours-of-service
FOUNDATIONAL LEARNING
Institute14 15-day rule15-hour on-duty ruleFleet Safety70-hour 8-day limit60-hour 7-day limitHours of Service10-hour driving ruleHours of ServiceIn Depth Sub Topics (Level 4)14-hour rule11-hour driving ruleFocus AreaEnglishAnalysisTransportationUSA

The 14/15-day rule

Filling out the standard paper log: Starting items
  • Standard paper logs “relating to a driver’s duty status” must be legibly filled out “in duplicate for each 24-hour period.”
  • The six starting items to be recorded are: the date, the full company name, the address of the main office, vehicle numbers, the name of the co-driver, and the shipping document number or the name of the shipper and commodity.

Despite the widespread implementation of electronic logs, state and federal regulations still allow many drivers to use paper logs, and such logs are required as a backup for malfunctioning electronic logs. The following is an overview of the requirements for using paper logs, whether done on paper or using a digital device.

Keep it current, legible, and legal

A driver’s log is the basic source of information used to determine both carrier and driver compliance or non-compliance with the hours-of-service regulations.

  • Keep it neat. A neatly prepared paper log makes a good impression, and a good first impression can be vital during an inspection.
  • Keep it legible. All entries must be legible and made by the driver (except for certain items that may be pre-printed).
  • Keep it current. The record must be kept current to the time shown for the last change of duty status.
  • Keep it accurate. No driver or motor carrier may make a false report in connection with a duty status.

Six starting entries

Standard paper logs must be filled out “in duplicate for each 24-hour period.” All entries “relating to a driver’s duty status” must be legible and made by the driver. However, it is permissible to pre-print some of the other required information, such as the carrier’s name and main office address. There are six items the driver can record at the start. NOTE: The numbers in parentheses () below, except for item (6), refer to the circled numbers on the log images shown.

  • The date (1)
  • The full company name (2)
  • The address of the main office (3)
  • The vehicle (truck, tractor, trailer, bus, etc.) numbers (4)
  • The name of the co-driver, if any (5)
  • The shipping document numbers or the name of the shipper and commodity (6)

The company name and address may be pre-printed.

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