• Employee records should be easy to read and understand.

Employee records should be legible. If making handwritten notes, remember that the person making the notes may not be the same person who reads the notes several years later. Ensure that all records and notations are easy to read and understand.

Be sure the information in the records is not burdened with acronyms or jargon that can lead to confusion or are generally not useful.

Avoid fonts that are too small to read or are otherwise overly complicated and fancy. Margins, paragraph size, and spacing should also lend themselves to easy reading. Shorter paragraphs are easier to digest than longer ones.

Headers can also help to break up longer content into smaller, easier-to-understand bits of information.