• A company should maintain complete, up-to-date employee records.

Employee records need to be complete and up to date. Changes in processes, procedures, equipment, materials, and personnel should be reflected in pertinent records as these changes occur. Additionally, employee training, medical examinations, and information required to be provided as a condition of employment should be noted in employee personnel files as soon as possible.

Original information should never be removed from a file. Records may be lost or misplaced, or simply never returned to the master file. To prevent lost records, establish a procedure for tracking information removed from a file.