The host employer will need to designate a representative to coordinate and communicate all safety and health issues with the contractor. The designated representative should have a copy of the contract, be thoroughly familiar with its contents and with the safety and health aspects of the work, or know who to call to obtain this information. The host’s designated representative should ensure that the following company responsibilities are carried out:

• Provide a copy of the facility’s written safety policies and procedures to the contractor.
• Inform the contractor of any emergency signals and procedures, including the telephone numbers of the nearest hospital, ambulance service, and fire department.
• Conduct an inspection of the proposed worksite area before the pre-start-up meeting so any known information about onsite hazards, particularly non-obvious hazards, are documented and thoroughly communicated to the contractor.
• Work directly with the contractor’s designated representative, with whom all contacts should be made.
• Conduct a pre-start-up meeting (walk through) with the contractor’s designated representative and a supervisor from each area of the plant that will be involved in the contractor’s work.
• Review all contract requirements related to safety and health with the contractor’s designated representative, including, but not limited to, rules and procedures, personal protective equipment, and special work permits or work procedures.
• Advise the contractor that the facility safety and health policies must be followed. A copy of the host facility’s safety plans must be furnished to the contractor.
• Inform the contractor’s designated representative of the required response to employee alarms and furnishing the contractor with a demonstration or explanation of the alarms.
• Communicate any safety and health hazards (particularly non-obvious hazards and hazard communication issues). It is the contractor’s responsibility to convey this information to its employees.
• Review worksite preparation procedures before the contractor begins initial work.
• Identify connect-points for all services, such as steam, gas, water, and electricity. Define any limitations for the use of such services.
• Ensure that every affected host employee receives training on all hazards to which they may be exposed during the contractor’s work.