When performing an I-9 audit, how do we correct errors on the Form I-9?

When an employer uncovers an error in Section 1 of an employee’s Form I-9, the employer should have the employee cross out the incorrect information and conspicuously enter the correct information. Once the correction has been made, the employer should initial and date the change. If it’s necessary to explain the reason for the change, the employer may affix a note explaining why the change was made.

If an employer uncovers an error in Section 2 or on Supplement B, a representative of the employer should line out the incorrect information and insert the new information, consulting/verifying the employee’s documentation if the situation calls for it. For example, if an employee’s information was simply recorded on the wrong line of the form, the employer may cross out the information and re-insert it in its proper place. However, if the employer discovers that the employee did not present proper documentation for the Form I-9, the employer must verify that the document presented upon correction of the issue appears to be valid and reasonably appears to belong to the employee. In either case, an individual making corrections in Section 2 of the form should also initial and date the change, again, affixing a note if necessary.

Note that for corrections made by the employer in Section 2 or on Supplement B of the form, the correction need not be made by the same representative of the employer who initially completed the form with the employee.

If documentation must be reexamined, it’s likely best to complete Section 2 of a new form, since the employer’s representative must sign to attest that the documents were examined and they reasonably appear to be genuine and belong to the person presenting them. If a new form is completed, it must be attached to the employee’s original Form I-9.