What written procedures should an employer develop to comply with the requirements for heat illness prevention?

The employer must develop, put in writing, and implement effective procedures for complying with the requirements of this standard. A compliant Heat Illness Prevention Plan (HIPP) includes the following subsections of 8 CCR 3395:

• Procedures for providing sufficient water, as described in subsection (c),
• Procedures for providing access to shade, as described in subsection (d),
• High-heat procedures in accordance with subsection (e),
• Emergency response procedures, outlined in subsection (f), and
• Acclimatization methods and procedures in accordance with subsection (g).

Employees and supervisors must be trained in these procedures so they understand and can implement the employer's plan. The most successful employers teach and make their system work using a teamwork approach.

The HIPP must be written both in English and in the language understood by the majority of employees. It must be available to employees at the work site, as well as to representatives of Cal/OSHA upon request. The plan will be considered available at the work site if, for example, it can be displayed for employees on a cell phone or other electronic device upon request.

The HIPP may be integrated into the employer’s Injury and Illness Prevention Program required under 8 CCR 3203.