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When a driver leaves a company and then returns, whether after one week or one year, there may be some items in his/her original Driver Qualification (DQ) or Driver Investigation History (DIH) file that can be reused, even though the DOT considers him/her to be a new hire.
The following items can be recycled from the old file:
Items that need to be re-created:
If you require a new medical exam for the rehire or accept an exam performed during the absence, you would need a note indicating you verified the medical examiner appears on the National Registry of Certified Medical Examiners for this most recent exam.
Documents from the driver’s original DQ or DIH file that are not reused must be retained in the same manner as if he/she never returned, the same as when anyone leaves employment (i.e., 3 years from date of termination). See 391.51(c) and 391.53.