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What information is required on an IVMR or if keeping IFTA distance records using GPS/ELD?

RegSenseEnglishIndividual vehicle mileage report (IVMR)Electronic logging device (ELD)Electronic logging device (ELD)Best ResultsFAQFocus AreaFleet TaxesInternational Fuel Tax Agreement (IFTA)IRP and IFTA recordkeepingRegistration and Permits - Motor CarrierUSA

Distance records produced by a means other than a vehicle-tracking system, i.e., paper, must contain the following:

  • Beginning and ending dates of the trip to which the records pertain;
  • Origin and destination of the trip;
  • Route of travel;
  • Beginning and ending reading from the odometer, hubodometer, engine control module (ECM), or any similar device for the trip;
  • Total distance of the trip;
  • Distance traveled in each jurisdiction during the trip; and
  • Vehicle identification number or vehicle unit number.

Distance records produced wholly or partly by a vehicle-tracking system, including a system based on a global positioning system (GPS) or an electronic recording device (ELD) must include different details, based on when the miles were accrued:

Prior to January 1, 2024Beginning January 1, 2024
Records produced wholly or partly by a vehicle-tracking system, including a system based on a GPS, must include:
1. Original GPS or other location data for the vehicle to which the records pertain;
2. Date and time of each GPS or other system reading;
3. Location of each GPS or other system reading;
4. Beginning and ending reading from the odometer, hubodometer, engine control module (ECM), or any similar device for the period to which the records pertain;
5. Calculated distance between each GPS or other system reading;
6. Route of the vehicle’s travel;
7. Total distance traveled by the vehicle;
8. Distance traveled in each jurisdiction; and
9. Vehicle identification number or vehicle unit number.		A vehicle-tracking system that utilizes latitudes and longitudes must create and maintain a record at a minimum of every 15 minutes when the vehicle’s engine is on. Records must contain the following elements:
1. Vehicle identification number or vehicle unit number,
2. Date and time of each system reading,
3. Latitude and longitude to include a minimum of 4 decimal places (0.0001) of each system reading, and
4. Odometer reading from the ECM of each system reading. If no ECM odometer is available, a beginning and ending dashboard odometer or hubometer for the trip is acceptable.
The data must be accessible in an electronic spreadsheet format such as XLS, XLSX, CSV, or Delimited text file.
['Fleet Taxes', 'Electronic logging device (ELD)', 'Registration and Permits - Motor Carrier']
['International Fuel Tax Agreement (IFTA)', 'Electronic logging device (ELD)', 'Individual vehicle mileage report (IVMR)', 'IRP and IFTA recordkeeping']
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