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Distance records produced by a means other than a vehicle-tracking system, i.e., paper, must contain the following:
Distance records produced wholly or partly by a vehicle-tracking system, including a system based on a global positioning system (GPS) or an electronic recording device (ELD) must include different details, based on when the miles were accrued:
Prior to January 1, 2024 | Beginning January 1, 2024 |
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Records produced wholly or partly by a vehicle-tracking system, including a system based on a GPS, must include: 1. Original GPS or other location data for the vehicle to which the records pertain; 2. Date and time of each GPS or other system reading; 3. Location of each GPS or other system reading; 4. Beginning and ending reading from the odometer, hubodometer, engine control module (ECM), or any similar device for the period to which the records pertain; 5. Calculated distance between each GPS or other system reading; 6. Route of the vehicle’s travel; 7. Total distance traveled by the vehicle; 8. Distance traveled in each jurisdiction; and 9. Vehicle identification number or vehicle unit number. | A vehicle-tracking system that utilizes latitudes and longitudes must create and maintain a record at a minimum of every 15 minutes when the vehicle’s engine is on. Records must contain the following elements: 1. Vehicle identification number or vehicle unit number, 2. Date and time of each system reading, 3. Latitude and longitude to include a minimum of 4 decimal places (0.0001) of each system reading, and 4. Odometer reading from the ECM of each system reading. If no ECM odometer is available, a beginning and ending dashboard odometer or hubometer for the trip is acceptable. The data must be accessible in an electronic spreadsheet format such as XLS, XLSX, CSV, or Delimited text file. |