Section 25: Retention of documents by operator

Ontario

Hours of Service

Part VI -- Recordkeeping

25. (1) An operator shall,

(a) deposit each daily log and its supporting documents at its principal place of business within 30 days after receiving them; and

(b) keep, for at least six months, at its principal place of business,

(i) all the daily logs and supporting documents for each driver, in chronological order,

(ii) the records required by subsection 18 (3) in respect of each driver, and

(iii) the records required by section 28. O. Reg. 555/06, s. 25 (1).

(2) Despite subsection (1), an operator may keep a daily log or record that is in electronic format at any place if,

(a) the daily log or record can be readily accessed by the operator from the operator's principal place of business;

(b) a readable and understandable display of the information in the daily log or record can be produced at the operator's principal place of business; and

(c) the operator would, from the operator's principal place of business, be able to comply with a requirement that the daily log or record be stored or transmitted in a particular way in accordance with subsection 225 (2.3) of the Act. O. Reg. 136/21, s. 3.

(3) The following rules apply with respect to an operator who possesses a daily log, supporting document or record in electronic format:

1. If an officer appointed for the purpose of carrying out the provisions of the Act requires the operator to generate a printed copy of the daily log, supporting document or record, the operator shall do so if the operator has the technical capacity to do so.

2. If an officer appointed for the purpose of carrying out the provisions of the Act requires that the daily log, supporting document or record be stored or transmitted in a particular way in accordance with subsection 225 (2.3) of the Act, the operator shall store or transmit the daily log, supporting document or record in accordance with the officer's requirement. O. Reg. 136/21, s. 3.

© King's Printer for Ontario, 2012-2021. The text is not the official version of Ontario's Highway Traffic Act or associated regulations. For official text, refer to www.ontario.ca/laws.