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A motor carrier’s employees can be one of the most critical assets in improving the security of its operations. It is up to the motor carrier to take the steps necessary to enhance personnel security.
Scope
This information applies to motor carriers and the employees of motor carriers.
Regulatory citations
- None
Key definitions
- Motor carrier: A for-hire motor carrier or a private motor carrier. The term includes a motor carrier’s agents, officers, and representatives as well as employees responsible for hiring, supervising, training, assigning, or dispatching of drivers and employees concerned with the installation, inspection, and maintenance of motor vehicle equipment and/or accessories.
Summary of requirements
The following are actions a motor carrier can take to enhance personnel security:
- Assure employees are familiar with the company’s security plan and properly trained in its implementation. Training should include company security objectives, specific security procedures, employee responsibilities, and organizational security structure.
- Encourage employees to report suspicious events or incidents.
- Implement routine security inspections.
- Convene regular employee/management meetings on security measures and awareness.
- Have an internal communication system to inform staff of events, facts, trends, updates, etc. Due to security factors, consider methods other than the Internet for communicating sensitive information.
In-house risks. A motor carrier should be aware of the possibility that someone it hires may pose a potential security risk.
Consider implementing a method for security identification (identification cards, badges, etc.). The identification should include:
- Employee’s name
- Company name
- Employee’s picture and
- Phone number where the employee’s identification can be confirmed.
Also, consider establishing a system to control security identification of employees leaving the company.
Consider establishing a process to verify information provided by applicants on application forms or resumes, including checking with former and current employers and personal references provided by job applicants.Also, pay particular attention to:
- Gaps in employment
- Frequent job shifts
- All names used by an applicant
- Type of military discharge
- Citizenship
- Present and prior residence information and
- Criminal history.