Injury and Illness Recordkeeping and Reporting - Virginia

Virginia uses federal OSHA forms, and the state regulations do not include different requirements from the federal rule.

Click on the following links to view the state and federal regulations regarding injury and illness reporting:

Injury and Illness Recordkeeping and Reporting

Citations

Virginia Administrative Code Title 16, Agency 25, Chapter 85, Section 1904
Virginia: 16 VAC 25-85-1904. Federal Identical Recording and Reporting Occupational Injuries and Illnesses

Federal: 29 CFR 1904

Reporting work-related fatalities and hospitalizations

Virginia Code § 40.1-51.1.D requires all employers, regardless of how many individuals they employ, to report any work related incident resulting in a fatality within 8 hours to the Virginia Department of Labor and Industry (DOLI). Reports of a severe injury (in-patient hospitalization, amputation, or loss of an eye) must be made within 24 hours of the employer learning of the incident.

How to Report - All reports are required to be made by using the link below, via telephone to the numbers listed below or in person at a DOLI office. Under no circumstances are fatality or catastrophe reports to be made by e-mail.

OSHA.gov link: osha.gov/report.html

During normal business hours (8:15 A.M. - 5:00 P.M.) an incident should be reported to the closest regional or field office at the following numbers:

Central Region Office: 804/371-3104

Northern Virginia Region Office: 703/392-0900

Tidewater Region Office: 757/455-0891

Southwest Region Office: 540/562-3580

Abingdon Field Office: 276/676-5465

Lynchburg Field Office: 434/385-0806

Verona Field Office: 540/248-9280

Before or after normal business hours or on weekends and holidays, incidents can be reported by calling the appropriate pager number for the nearest office:

Central Region Office: 804/229-4666

Northern Virginia Region Office: 571-264-4089

Tidewater Region Office: 757-837-2017

Southwest Region Office: 540/983-5362

Abingdon Field Office: 540/983-5362

Lynchburg Field Office: 540/983-5362

Verona Field Office: 571-264-4089