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With a few exceptions, shipping papers are required for each hazardous materials shipment. They are relied on by all who come into contact with the shipment to provide key information about what is being transported and how hazardous it is.
Anyone offering a hazardous material for shipment must prepare the appropriate documentation (shipping papers, emergency response information, etc.) in accordance with the applicable sections of the Hazardous Materials Regulations (HMR).
While the regulations do not mandate the use of a specific form, they do detail what information must be included and how the information must be shown. Typically, the general shipping paper requirement can be met using a waybill, manifest, or bill of lading (BOL).
Emergency response information. All shipments that require a shipping paper must be accompanied by emergency response information. In the event of a leak, spill, or other such incident, this information provides emergency personnel with guidance as to the appropriate response measures.
Preparation of shipping paper. Preparing the shipping paper is primarily the responsibility of the shipper. Shipping papers must accompany most hazardous materials shipments.
Recordkeeping requirements. The carrier must retain a copy of the shipping paper for one year. The shipper must retain a copy of the shipping paper for two years.
Hazardous materials indication. Hazardous materials must be indicated on a shipping paper in one of three ways: