['Drug and Alcohol Testing - DOT']

['Drug and Alcohol Clearinghouse - Motor Carrier', 'Drug and alcohol recordkeeping - Motor Carrier']

03/07/2025

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Do we need to download and print a copy of all Clearinghouse queries that we request?

...

Do we need to download and print a copy of all Clearinghouse queries that we request?

RegSense Fleet Safety Drug and Alcohol Testing - DOT Best Results FAQ Focus Area USA English Drug and alcohol recordkeeping - Motor Carrier Transportation Drug and Alcohol Clearinghouse - Motor Carrier

No, you may store your completed Clearinghouse queries in the portal under your account as an electronic filing cabinet. However, if you close your Clearinghouse account (e.g., no longer operating CDL CMVs), you would have to export out those queries that are within the three-year retention period since the portal no longer qualifies as an electronic filing cabinet for the motor carrier.

Note that a driver’s signed consent for a limited query is stored outside of the Clearinghouse in whatever format the carrier wants (e.g., scanned image, hardcopy, electronic form with e-signature).

['Drug and Alcohol Testing - DOT']

['Drug and Alcohol Clearinghouse - Motor Carrier', 'Drug and alcohol recordkeeping - Motor Carrier']

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