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Charter bus trip permit requirements by state

RegSenseezExplanationTemporary trip permitsTransportationBest ResultsFleet OperationsEnglishFocus AreaRegistration and Permits - Motor CarrierUSA

Starting January 1, 2016, chartered buses meeting the definition of an apportionable vehicle became subject to the International Registration Plan (IRP). Prior to IRP’s implementation of the Full Reciprocity Plan, charter buses had been exempt from IRP.

Scope

Operators of charter buses must be knowledgeable of their state’s trip permit requirements.

Regulatory citations

Key definitions

  • None

Summary of requirements

Chartered buses meeting the definition of an apportionable vehicle became subject to the International Registration Plan (IRP).

In most states, if the charter bus meets the definition of an IFTA qualified vehicle, fuel permits are required (fuel permits are not required in Indiana, Kentucky, or Oregon).

The following table provides the state-by-state trip permit requirements for charter buses:

StatePermit Information
AlabamaNot required if displaying commercial plate from base jurisdiction
AlaskaCommercial buses require temporary permits
30 days
$350 for a commercial bus
ArizonaTrip permit Required if not plated or apportioned for AZ
96 hours
Fee ranges from $2 to $63 based upon miles traveled and number of axles
ArkansasNot required
CaliforniaTrip permit is required if not plated or apportioned for CA
96 hours
$45
ColoradoNot required
Buses with a seating capacity of more than 14 passengers are subject to passenger mile tax; two trips or less each month allowed to pay per trip; fee is the greater of $25 or $0.001 multiplied by number of passengers multiplied by number of Colorado miles
ConnecticutNot required if bus used exclusively for charter transportation
DelawareNot required
DCTrip permit required if not plated or apportioned for DC
6 days
$50
FloridaNot required (but suggested)
GeorgiaNot required
IdahoNot required
IllinoisNot required (but suggested)
IndianaRequired if continuously picking up/delivering within Indiana; otherwise not required
3 days
$15
IowaNot required
KansasRequired if not plated or apportioned for KS
72 hours
$26
KentuckyNot required if vehicle displays bus plates
LouisianaRequired if not plated for LA or apportioned for LA
48 hours
$50
MaineNot required if bus used exclusively for charter transportation
MarylandNot required
MassachusettsNot required if displaying a bus plate; required if displaying a commercial plate
72 hours
$20
MichiganNot required
MinnesotaNot required
MississippiNot required
MissouriNot required if operating interstate; required if operating intrastate in Missouri and not plated or apportioned for Missouri
72 hours
$10
MontanaRequired if not plated or apportioned for MT
72 hours
Fee based upon weight and miles traveled
NebraskaRequired if not plated or apportioned for NE
72 hours
$25 plus 10% issuance fee
NevadaPermit required if over 10,000 lb and not plated or apportioned for NV
24 hours
$5 plus $0.15/mile
New HampshirePermit required
72 hours
$15
New JerseyNot required for charter bus unless on multiple contracts on one trip
72 hours
$25
New MexicoRequired if not plated or apportioned for NM
48 hours
Fee based on mileage and vehicle weight:
  • 12,001 - 26,000 lb: $0.07/mi
  • 26,001 - 54,000 lb: $0.12/mi
  • 54,001 - 72,000 lb: $0.15/mi
  • 72,001 lb and over: $0.16/mi
New YorkNot required
Omnibuses are exempt from NY highway use tax (a vehicle engaged in the transportation of passengers for hire that is subject to the jurisdiction of the U. S. DOT, the New York State DOT, or any state regulatory agency concerned with the regulation of passenger transport having a seating capacity of more than seven persons in addition to the driver)
North CarolinaNot required
North DakotaNot required
OhioNot required
OklahomaNot required
OregonRequired if not plated or apportioned for OR
Mileage permit is required for all fuels, vehicles over 26,000 pounds gross vehicle weight if no weight-distance credential
10-day or single trip permit, $9 plus mileage tax computed from Oregon Weight-Mile Tax Tables
PennsylvaniaNot required
Rhode IslandNot required
South CarolinaNot required
South DakotaNot required; copy of charter must be carried in vehicle
TennesseeNot required
TexasNot required
UtahPermit required
96 hour
$25
VermontRequired if not plated or apportioned for VT
72 hours
$15 plus $5 administrative fee
VirginiaRequired if over 26,000 pounds or 3 or more axles
10 days
$35 combo IRP & IFTA; IRP only, $15
WashingtonRequired if not plated or apportioned for WA
72 hours
$26
West VirginiaNot required
WisconsinNot required
WyomingRequired if not plated or apportioned for WY
96 hours
$20
['Registration and Permits - Motor Carrier']
['Temporary trip permits']
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