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* Indicates annual requirements
Who’s covered: | All employers |
When: | Time frame is not specified |
What records: | Post OSHA form 3165 notifying employees of their rights and responsibilities under the OSH Act |
Who’s covered: | Employers who receive citations for violations of OSHA regulations |
When: | On receiving a citation |
What records: |
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Who’s covered: | Employers who receive citations for violations of OSHA regulations |
When: | Within 10 calendar days after the abatement date |
What records: |
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Who’s covered: | Employers with 11 or more employees (except listed low-hazard industries) |
When: |
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What records: | OSHA forms 300, 301, 300A, and privacy list (if one exists) |
Who’s covered: | Employers covered by the OSH Act of 1970 |
When: | Within eight hours of an employee death from a work-related incident. Within 24 hours of an in-patient hospitalization of one or more employees, amputation, or loss of eye from a work-related incident |
What records: | Report the following information to OSHA:
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Who’s covered: | Based on a July 21, 2023, final rule, effective January 1, 2024, four categories of employers are covered:
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When: | Establishments that are required to routinely submit will have to submit to OSHA or the OSHA designee all of the required information by March 2 of the year after the calendar year covered by the form or forms (for example, by March 2, 2024, for the forms covering 2023). Other establishments that receive a notice from OSHA by mail will be required to submit data as directed. Visit https://www.osha.gov/injuryreporting/, OSHA’s Injury Tracking Application (ITA) webpage. As explained there, new login procedures (using Login.gov) took effect in October 2022. |
What records: | Based on a July 21, 2023, final rule, effective January 1, 2024:
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Who’s covered: | Employers who use rope descent systems. |
When: | Before any rope descent system is used. Every 10 years, as necessary. |
What records: | Before any rope descent system is used, the building owner must inform the employer, in writing, that the building owner has identified, tested, certified, and maintained each anchorage so it is capable of supporting at least 5,000 pounds (268 kg), in any direction, for each employee attached. The information must be based on an annual inspection by a qualified person and certification of each anchorage by a qualified person, as necessary, and at least every 10 years. Editor’s Note: OSHA gave employers and building owners until Nov. 20, 2017, to comply with requirements for inspecting, testing, and certifying Rope Descent System (RDS) anchorages before any worker uses an RDS (§1910.27(b)(1)). However, due to a limited availability of qualified persons to inspect, test, and certify anchorages for RDS use, OSHA is providing employers and building owners additional time to comply with paragraph (b)(1), provided that employers and building owners can demonstrate and document they are exercising due diligence to come into compliance with the standard’s requirements. Where building owners and employers have sufficiently demonstrated and documented such efforts, OSHA will exercise, on a case-by-case basis, enforcement discretion to not issue citations under §1910.27(b)(1). See the November 20, 2017, OSHA enforcement memo, “Enforcement Guidance for General Industry Rope Descent System (RDS) Anchorage Requirements,” and the January 25, 2019, letter of interpretation titled “RDS Anchorage Testing Certification,” for details. |
Who’s covered: | Employers required by a specific OSHA standard to have an emergency action plan |
When: | Time frame is not specified |
What records: |
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Who’s covered: | Employers required by a specific OSHA standard to have a fire prevention plan |
When: | Time frame is not specified |
What records: |
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If you determine that an emergency action plan or fire prevention plan is required for your warehouse, there’s a loophole you need to know about. According to OSHA, the emergency action plan and the fire prevention plan must be in writing; however, an employer with 10 or fewer employees may communicate the plans orally to employees. Those two plans are the only general industry plans with such an option. All other plans are required to be in writing for general industry if applicable to your company, and you have one or more workers.
If you determine that an emergency action plan or fire prevention plan is required for your retail establishment, there’s a loophole you need to know about. According to OSHA, the emergency action plan and the fire prevention plan must be in writing; however, an employer with 10 or fewer employees may communicate the plans orally to employees. Those two plans are the only general industry plans with such an option. All other plans are required to be in writing for general industry if applicable to your company, and you have one or more workers.
Who’s covered: | Employers that use and/or maintain powered platforms |
When: | Maintenance inspection and test every 30 days |
What records: | Certification record has to include:
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Who’s covered: | Employers with employees exposed to noise that equals or exceeds an 8-hour time-weighted average of 85 dBA |
When: |
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What records: |
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Who’s covered: | Employers with liquefied hydrogen systems |
When: | Installation of equipment |
What records: | Maintain legible instructions at the operating location of installations requiring the user to operate equipment |
Who’s covered: | Employers with processes involving certain chemicals, flammable liquids or gases, or hydrocarbon fuels |
When: | Time frame is not specified |
What records: |
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Who’s covered: | Employers whose operations involve employee exposure to hazardous substances |
When: | Time frame is not specified |
What records: | Written safety and health program and site-specific safety and health plan for employees involved in hazardous waste operations that includes methods to:
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Who’s covered: | Employers with employees who have to use personal protective equipment |
When: | Employees must demonstrate an understanding of proper equipment selection and use prior to assignment |
What records: |
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Who’s covered: | Employers with operations exposing employees to air contaminants:
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When: | No time frame specified |
What records: | Retain written documentation regarding:
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Who’s covered: | Employers whose operations require employee entry into permit-required confined spaces |
When: | Retain cancelled entry permits for at least one year to allow program evaluation |
What records: |
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Who’s covered: | Employers whose employees service and maintain machines and equipment in which the unexpected energization or start up, or the release of stored energy, could cause injury |
When: | Varies - Annual certification of periodic inspections; other timeframes not specified |
What records: |
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Who’s covered: | Employers who have established formal fire brigades |
When: | No time frame specified |
What records: | Maintain a written statement or policy which establishes the:
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Who’s covered: | Employers who use portable fire extinguishers as part of their fire protection plan |
When: |
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What records: | Record and retain the annual maintenance date for one year after the last entry or the life of the shell, whichever is less |
Who’s covered: | Employers who must install automatic sprinkler systems to meet a particular OSHA standard |
When: |
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What records: |
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Who’s covered: | Employers who must install fixed extinguishing systems to meet a particular OSHA standard |
When: |
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What records: |
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Who’s covered: | Employers with employees who operate powered industrial trucks |
When: |
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What records: | Certify that each forklift operator has been trained and evaluated, including:
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Who’s covered: | Employers with overhead and gantry cranes, including semi-gantry, cantilever gantry, wall cranes, storage bridge cranes, and others with the same functional characteristics |
When: | As specified below |
What records: |
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Who’s covered: | Employers with crawler cranes, locomotive cranes, wheel mounted cranes, and others with the same fundamental characteristics |
When: | As specified below |
What records: |
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Who’s covered: | Employers who have derricks |
When: | At least once a month |
What records: |
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Who’s covered: | Employers using slings in conjunction with other material handling equipment for the moving material by hoisting |
When: | Inspect all fastenings and attachments:
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What records: |
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Who’s covered: | Employers with mechanical power presses |
When: | As specified below |
What records: |
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Who’s covered: | Employers with forging machines |
When: | No time frame specified |
What records: | Keep certification of periodic and regular maintenance and inspections |
Who’s covered: | Employers who perform welding operations |
When: | No time frame specified |
What records: | Fire protection - before cutting or welding is permitted, the area must be inspected and authorization to proceed must be granted, preferably in the form of a written permit |
Who’s covered: | Employers who perform welding operations using oxygen-fuel gas |
When: | No time frame specified |
What records: |
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Who’s covered: | Employers who perform resistance welding |
When: | No time frame specified |
What records: |
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Who’s covered: | All logging operations as defined 1910.266 |
When: | No time frame specified |
What records: |
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Who’s covered: | Telecommunications centers and telecommunications field centers located outdoors or in building spaces used for such field installations |
When: | As specified below |
What records: |
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Who’s covered: | Employers of generation, transmission, and distribution installations of electric utilities and equivalent installations of industrial establishments, and line-clearance tree-trimming operations |
When: | Procedure inspected at least annually |
What records: | Certify procedures for control of potentially hazardous energy (lockout/tagout) including:
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Who’s covered: | Employers involved in commercial diving operations |
When: | As specified below |
What records: |
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Who’s covered: | Employers with employees exposed to airborne asbestos in excess of 0.1 fiber per cubic centimeter of air over an 8 hour time-weighted average |
When: | When asbestos exposure exceeds exposure limits |
What records: | Maintain records of:
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Who’s covered: | Employers whose employees experience occupational exposure to toxic substances or harmful physical agents |
When: | As specified below |
What records: |
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Who’s covered: | Employers with employees having occupational exposure to beryllium in all forms, compounds, and mixtures in general industry, except (1) articles, as defined in the Hazard Communication Standard, that contain beryllium and that the employer does not process, (2) materials containing less than 0.1% beryllium by weight where the employer has objective data demonstrating that employee exposure to beryllium will remain below the action level as an 8-hour TWA under any foreseeable conditions. |
When: | When employees are exposed to beryllium at concentrations specified in the standard, e.g., action level of airborne beryllium of 0.1 micrograms per cubic meter of air (μg/m3) calculated as an 8-hour time-weighted average (TWA); permissible exposure limit airborne concentration in excess of 0.2 μg/m3 calculated as an 8-hour TWA; short-term exposure limit (STEL) of beryllium in excess of 2.0 μg/m3 as determined over a sampling period of 15 minutes. |
What records: | Maintain records of:
*Review 1910.1020, Access to Employee Exposure and Medical Records, and 1910.134, Respiratory Protection, for specific data |
Who’s covered: | Employers with employees having occupational exposures to lead |
When: | When employees are exposed to lead at concentrations specified in the standard. |
What records: | Maintain records of:
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Who’s covered: | Employers with employees exposed or potentially exposed to hexavalent chromium in all forms and compounds in excess of 5 µg/m3, except:
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When: |
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What records: | Review 1910.1020, Access to Employee Exposure and Medical Records, and 1910.134, Respiratory Protection, for specific data |
Who’s covered: | Employers with employees exposed to airborne concentrations of benzene in excess of 1 ppm over an 8-hour time weighted average |
When: | When employee exposure exceeds exposure limits |
What records: |
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Who’s covered: | Employers whose operations involve occupational exposure to blood or other potentially infectious materials |
When: |
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What records: |
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Who’s covered: | Employers with employees who have occupational exposure to 1,3-Butadiene |
When: |
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What records: | Review 1910.1020, Access to Employee Exposure and Medical Records, for specific details. Also, see 1910.134 for requirements related to respirator fit testing records. |
Who’s covered: | Employers with employees potentially exposed to methylene chloride |
When: |
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What records: | Review §1910.1020, Access to Employee Exposure and Medical Records, for specific details |
Who’s covered: | Employers with workers exposed to respirable crystalline silica at either the action level or PEL. The action level is 25 μg/m3 (micrograms of silica per cubic meter of air), averaged over an 8-hour day. The PEL is 50 μg/m3, averaged over an 8-hour day. Exact recordkeeping responsibilities depend on the exposure, duration of exposure and other factors. Most apply to exposures above the PEL. |
When: |
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What records: | Review 1910.1020, Access to Employee Exposure and Medical Records, and 1910.134, Respiratory Protection, for specific data |
Who’s covered: | Employers who stock, use, manufacture, or import hazardous chemicals |
When: | No time frame specified |
What records: | Maintain a written hazard communication program that documents all hazard communication efforts in a given worksite, including:
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Who’s covered: | Laboratory operators whose facilities involve the use of hazardous chemicals, or chemicals which cause health problems in exposed employees |
When: |
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What records: |
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