Driver qualification files - Quebec

Quebec’s Regulation respecting the hours of driving and rest of heavy vehicle drivers includes requirements for driver records. The operator or the person who offers the services of a driver (such as a temporary employment agency) is required to record and keep the following information and documents:

1. A copy of the driver’s licence;
2. If applicable, a declaration signed by the driver, informing the operator that the driver’s licence has been suspended, modified, or cancelled;
3. The driver’s hiring date; and
4. If applicable, a copy of the service contract between the person offering the services of a driver and the operator.

The operator and the person providing the services of a driver are required to keep the information and documents referred to in items 1 through 4 above for at least 12 months from the date the driver’s contract ended (in reference to items 1, 3, and 4 above), or, the date on which the suspension, modification, or cancellation of the driver’s licence ends (in reference to item 2 above).

Carriers can also use National Safety Code (NSC) Standard 15, Facility Audits, as a guideline for driver qualification files. NSC Standard 15 states that the following records should be kept on each driver operating under the carrier’s safety fitness certificate:

• Driver’s name, date of birth, and driver’s licence number;
• Current licence class and status;
• Current driver abstract issued within the past 12 months;
• Driver’s air brake endorsement, transportation of dangerous goods certificate, or long combination vehicles endorsement, as applicable;
• Traffic offences and criminal driving offences for which the driver was convicted over the past two years; and
• Reportable accidents involving NSC vehicles in which the driver was involved over the past two years.

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