Driver qualification files - Newfoundland and Labrador

A carrier is required to keep and maintain at its principal place of business the following records relating to every driver who is employed by or carrying out the business and activities required by that carrier and every commercial vehicle under the control of that carrier:

• Copy of the driver’s abstract that was received by a carrier at the start of employment of the driver and dated no earlier than 30 days prior to the driver’s employment date;
• Copy of the driver abstract obtained during the same month as the driver’s birthday, for each year the driver is employed by the carrier;
• Record of all accidents involving a driver while operating a commercial vehicle;
• Copies of a record of driver training, driver improvement or control action taken by the carrier;
• Record of all items reported by a driver to the carrier such as convictions, accidents, or inspections;
• Copy of each driver’s daily log or if a driver is exempt from maintaining a log book, a copy of the carrier’s record of hours on duty for the driver;
• Copy of each trip inspection report; and
• Copy of a record of repair made to a commercial vehicle correcting a defect noted in a trip inspection report.

The records must be retained for five years. Carriers must also have a system in place to alert the carrier that a driver abstract or license is due for update or renewal. The system must also notify the carrier when a vehicle is due for a commercial motor vehicle inspection.

A carrier must create a rules and regulations document that lists the regulatory requirements drivers are required to know in order to operate a commercial vehicle. The carrier must have drivers review the document and confirm, in writing, that they have reviewed and understood that document.

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