Do all jurisdictions have the same definition of inadequate for IFTA and IRP recordkeeping?

Inadequate records can have different meanings among the jurisdictions. In one jurisdiction, if the carrier is missing odometer readings in the records, the records could be deemed inadequate. In other jurisdictions, if the routes of travel are missing, the records could be deemed inadequate. Yet in other jurisdictions, missing odometer readings or missing routes of travel don’t warrant an automatic inadequate rating.

Much depends on the specifics of the situation. Was the lack of odometer readings an isolated incident or a regular occurrence? Some auditors will give carriers opportunities to gather data from other sources to help complete records; for example, an auditor may allow a carrier to reference maintenance records, driver logs, or bills of lading to help substantiate routes or odometers. An auditor may give the carrier this opportunity, but the question is: does the carrier have the resources, staff, and time to gather these records and create them from secondary sources? Most likely, the carrier will have difficulty gathering this data in a timely manner.