['CMV Inspections']

['Annual inspections - Motor Carrier']

02/09/2024

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Can the copy of the periodic/annual inspection form kept in a carrier’s office or shop be electronic, or does there need to be a paper copy as well?

...

Can the copy of the periodic/annual inspection form kept in a carrier’s office or shop be electronic, or does there need to be a paper copy as well?

RegSense Fleet Safety Annual inspections - Motor Carrier Best Results FAQ Focus Area USA English Transportation CMV Inspections

Electronic document retention is allowed. (390.32) Carriers can either create and keep documents electronically or they can scan paper documents and store them electronically. This includes periodic/annual inspection reports. An electronic document or the scanned copy is acceptable on its own provided it:

Contains all the information required by the regulation involved (396.17 and .21),
Can be printed during an audit, and
Has a signature protocol in place (if required) to verify the identity of the person signing the document.

['CMV Inspections']

['Annual inspections - Motor Carrier']

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