['CMV Inspections']

['Annual inspections - Motor Carrier']

01/03/2024

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Can the copy of the periodic/annual inspection form kept in a carrier’s office or shop be electronic, or does there need to be a paper copy as well?

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Can the copy of the periodic/annual inspection form kept in a carrier’s office or shop be electronic, or does there need to be a paper copy as well?

RegSense Fleet Safety Annual inspections - Motor Carrier Best Results FAQ Focus Area USA English Transportation CMV Inspections

Question: Can the copy of the periodic/annual inspection form kept in a carrier’s office or shop be electronic, or does there need to be a paper copy as well?

Answer: Electronic document retention is allowed. (390.32) Carriers can either create and keep documents electronically or they can scan paper documents and store them electronically. This includes periodic/annual inspection reports. An electronic document or the scanned copy is acceptable on its own provided it:

Contains all the information required by the regulation involved (396.17 and .21),
Can be printed during an audit, and
Has a signature protocol in place (if required) to verify the identity of the person signing the document.

['CMV Inspections']

['Annual inspections - Motor Carrier']

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