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All motor carriers with bulk fuel storage must have a “Seller-User of Special Fuel Licence” which costs $150 and is valid for three years. Bulk fuel storage records for each storage facility within New Jersey must be maintained to show inventory at beginning of quarter, purchases made during the quarter, withdrawals by individual vehicles, and inventory at the end of the quarter. Should a bond be required, the state will request it from the carrier and specify the bond amount.
Users of special fuels who dispense fuel into the fuel supply tanks of motor vehicles for use on public highways, or maintain storage tanks of any type used for storing and dispensing special fuels, are required to file a tax return stating the number of gallons of fuel used during the preceding month and remit tax at the rate of $0.135 per gallon. The user is liable for the tax due. All tax returns and information reports are required to be filed monthly, and received by the Division on or before the 20th of the month following the month for which the return or report is being submitted. Forms will be sent to the licensee in advance of the initial due date. All records required to be kept by the users of motor fuels must be retained for a period of four years.
A credit for “tax-paid” special fuels in inventory will be recognized only after an audit by “authorized adjustments” issued by the Division of Taxation. Credit will be conditioned upon submission of satisfactory proof that the tax has been previously paid to the Division. Documentation of the claim for credit may include copies of such items as purchase invoices, transfer tickets, bills of lading which contain the invoice number, point of shipment/delivery, number of gallons, price/charges and the date of the transaction sufficient to trace the fuel back to the person who paid the tax.