...
New Hire Notice
Effective January 1, 2026, employers with employees in Rhode Island must give employees, at the start of employment, a written notice containing employment information relating to:
- The rate or rates of pay and basis thereof, including whether the employee is to be paid by the hour, shift, day, week, salary, piece, commission, or other method, and the specific application of any additional rates;
- Allowances, if any, claimed under permitted meals and lodging;
- The employer's policy on sick, vacation, personal leave, holidays, and hours;
- The employee's employment status and whether the employee is exempt from minimum wage and/or overtime;
- A list of deductions that may be made from the employee's pay;
- The number of days in the pay period, the regularly scheduled payday, and the payday on which the employee will receive the first payment of wages earned; and
- Employer information (name, address, phone number).
Citations:
Rhode Island General Laws, Chapter 28-14 Payment of Wages, §28-14-12. Employment records
Healthy and Safe Families and Workplaces Act
Summary of state requirements: All employees employed by an employer of eighteen (18) or more employees in Rhode Island shall accrue a minimum of one hour of paid sick and safe leave time for every thirty five (35) hours worked up to a maximum of twenty-four (24) hours during the calendar year of 2018, thirty-two (32) hours during calendar year 2019 and up to a maximum of forty (40) hours per year thereafter, unless the employer chooses to provide a higher annual limit in both accrual and use.
Related information:
Citations:
- RI General Law 28-57
Unemployment Insurance
Summary of state requirements: All employers must provide notice to separating employees of the availability of unemployment compensation at the time of the employee’s separation from employment. Notice must be provided individually to separating employees.
Related information:
- N/A
Citations:
- Rhode Island Gen. Laws 28-42-2
Sexual Harassment
Summary of state requirements: Employers with 50 or more employees must provide new hires with a written copy of their sexual harassment policy.
Related information:
- N/A
Citations:
- N/A
Notice of the Right to be Free from Discrimination Because of Pregnancy, Childbirth, and Related Conditions
Summary of state requirements: The notice must be given to all new employees upon commencement of employment and any employee who notifies the employer of their pregnancy within 10 days of such notification.
Related information:
- N/A
Citations:
- N/A
Pay Transparency Salary Information
Summary of state requirements: Employers must disclose salary ranges for a position at the time of hire or before an employee moves into a new position.
Related information:
- N/A
Citations:
- N/A
Payment of Wages
Summary of state requirements: Employers must provide new hires with a written notice containing information about pay and pay basis (hourly or salary), pay frequency, and additional rates. In addition, information must be provided about:
- Allowances for meals and lodging;
- The employer's policy on sick, vacation, personal leave, holidays and hours;
- Employment status (full or part-time) and whether the employee is exempt from minimum wage and/or overtime;
- Pay deductions;
- Number of days in the pay period, the regularly scheduled payday, date of first payment
- Employer's legal name and operating name (if different than employer name);
- Physical address of the employer's principal place of business, and its mailing address if different; and
- The employer's phone number.
Related information:
- N/A
Citations:
- N/A