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Take our test on recordkeeping requirements

How savvy are you on recordkeeping required by federal law? Take this short quiz to find out. Click below to see answers.

  1. According to two federal laws, job applications and resumes must be kept on file for:
    1. At least six months.
    2. At least one year.
    3. As long as the employee is with the company.
  2. Family and medical leave records (such as medical certifications) should be kept on file for:
    1. One year.
    2. Three years.
    3. Up to five years.
  3. Records for employment actions (hires, promotion, termination, etc.) must be kept for:
    1. One year from the date of the making of the record or an employment action is taken, whichever is later.
    2. The duration of a legal action if an action occurs.
    3. Both of the above – whichever is later.
  4. If a social security number is listed on W-4s or other tax records in a personnel file, the file should be kept secure.
    1. True
    2. False
  5. Employers should set up a policy on how long to keep identified records and methods for destroying the records.
    1. True
    2. False

Take our test on recordkeeping requirements: Answers

  1. B. At least one year. Keep job applications and resumes in a personnel file.
  2. B. Three years. According to the Family and Medical Leave Act (FMLA), such records must be kept for three years in a separate confidential file for medical info. The amount of leave taken can be in a personnel file.
  3. C. Both of the above – whichever is later.
  4. A. True.
  5. A. True. The policy should be consistently applied and reviewed regularly.