J. J. Keller® Compliance Network Logo
Start Experiencing Compliance Network for Free!
Update to Professional Trial!

Be Part of the Ultimate Safety & Compliance Community

Trending news, knowledge-building content, and more – all personalized to you!

Already have an account?
FREE TRIAL UPGRADE!
Thank you for investing in EnvironmentalHazmat related content. Click 'UPGRADE' to continue.
CANCEL
YOU'RE ALL SET!
Enjoy your limited-time access to the Compliance Network Professional Trial!
A confirmation welcome email has been sent to your email address from ComplianceNetwork@t.jjkellercompliancenetwork.com. Please check your spam/junk folder if you can't find it in your inbox.
YOU'RE ALL SET!
Thank you for your interest in EnvironmentalHazmat related content.
WHOOPS!
You've reached your limit of free access, if you'd like more info, please contact us at 800-327-6868.
Dashcam policies and procedures
  • Proper use and maximization of dashcam systems require a carrier to clarify its expectations for each team member and an insistence on consistent adherence to policy and procedures.
  • Video clips will be used for individual driver training and to prevent losses in defense of legal claims due to driver involvement in an accident.
  • The system must not be used to secretly monitor drivers, no video images will be stored unless an event trigger has occurred, and recordings must be safeguarded from unauthorized use and access.

A carrier’s video system policy and procedures should clarify its expectations for each team member.

The proper execution and maximization of system benefits depend on consistent adherence to the policy and procedures by each team member. Inconsistencies in the following procedures are very harmful to a carrier’s case should litigation arise.

Suggested policy elements and statements:

  • Users will be trained and retrained, when necessary, on the operation of the system and event triggers.
  • The video clips will be used for individual driver training (not group training). They may also be used to prevent losses in defense of legal claims due to driver involvement in an accident.
  • The system will not be used to secretly monitor drivers.
  • Recordings will be safeguarded from unauthorized use and access.
  • No images will be stored unless an event trigger has occurred, up to a specified number of seconds prior to and after the trigger.
  • Employee consent is required for any use of videos for training or other purposes. However, consent may be a condition of employment.
  • Have a clear stance on owner-operator use of and any charges for the video-event system. Consult an attorney to minimize potential leasing regulation charge-back violations and misclassification issues. Misclassification can occur when an independent contractor is considered an employee for pay or worker’s compensation purposes.
  • Have a clear stance on owner-operators’ and company drivers’ use of personal dashcams alongside the company-provided dashcam.
  • Performance coaching documentation retention and progressive discipline actions must be consistent with existing company policies and procedures.

Policies and procedures are the carrier’s road map to the successful use of the video-event management system. Carriers should regularly review and adjust policies and procedures to ensure they remain relevant to operations.